Shipping Coordinator

About Aerogen:
Headquartered in the vibrant city of Galway, Ireland, with offices around the world, Aerogen is proud to be the world leader in acute care aerosol drug delivery. Recognised through multiple MedTech awards and eight-time winner of the Zenith award for Respiratory Care Excellence in North America, collectively our employees make a difference to patients lives every day, having already reached 20 million patients in over 80 countries.
Our talented and skilled team collaborate to innovate, challenge and test not only in relation to our products but every facet of how we work. We lead the way, finding innovative solutions to even the most complex problems, all in the name of delivering better patient care.
Our business is growing rapidly across the globe and as we grow, our core culture of We Care universally connects us. We believe that your ambition and integrity fuels ours and we are committed to supporting our employees to reach their full potential through tangible investment in their careers. Join us as we continue to #discoverbetter.

What is the role?
The Shipping Coordinator is responsible for ensuring that Customer Orders are Packed and Shipped in accordance with the relevant shipping procedures and instructions. This will be done by coordinating the shipping team by allocating workloads, ensuring paperwork is correct, submitted to the relevant parties and maintained. This role ensures that the On Target in Full (OTIF) Metric is maximized by ensuring shipments are collected according to the order due dates. This role is completed in collaboration with other functions (Customer Service, Quality, Inventory, Finance and Planning). The Shipping Coordinator will also be responsible for ensuring the shipping area is clean, maintained and operates in a safe manner.

What are the key responsibilities?

• Shipping transactions.
• Ensures transaction records are recorded and maintained.
• Participates in maintaining Shipping procedures.
• Supports process improvement for Shipping and Inventory control.
• Assist the Senior Logistics Planner in ensuring staff are appropriately trained in the Shipping and Packing Procedures.
• Ensures all Customer Orders are shipped in accordance with the document controls related to the relevant markets.
• Total responsibility for the following:
• Ensure that shipments are booked in advance with the correct forwarding agents.
• Ensure that all shipments are adequately packed to ensure that no damage is incurred during transit. This entails using correct pallet type for relevant destinations and additional packing requirements such as banding and strapping.
• Liaise with Customer Service and Logistics making them aware of any issues which need to be resolved for upcoming shipments.
• Communicate and liaise with IT and Finance to resolve issues with current ERP system and commercial shipments respectively.
• Planning the coming weeks workload ensuring that manpower, space, and 3rd Party Storage are utilized efficiently.
• Oversee adherence to dangerous goods procedure when shipping hazardous goods.
• Ensure that shipment details and paperwork for customer orders are submitted to the relevant logistics agent in a timely fashion.
• Ensure shipments are loaded on to trailers/ containers in a secure and safe manner.
• Record relevant cargo details where necessary such as seal number and nominated agent acting on behalf of freight forwarder.
• Complete special projects and assignments as requested.
• Performance will be measured on the following:
• Achieving the required OTIF performance (>98%).
• Developing and implementing continuous improvement processes.
• Internal and external audits.
• Adherence and implementation of EHS systems.
• Continuous improvements for ERP processes and documentation.

What education and experience are required?

• 3 years Supply Chain, Logistics, Shipping or similar experience.
• Recognized qualification in Logistics or Shipping.
• Health & Safety Experience or Qualification desired.
• Forklift driving experience.
• Significant experience using MRP/ERP systems.
• IATA certification in shipping hazardous goods or similar qualification/experience.

What key skills will make you great at the role?

• Shipping experience in a medical device manufacturing and/or fulfilment environment and possess strong knowledge of supply chain and operational processes.
• Ability to communicate and influence.
• Strong problem solving and analysis skills.
• Self-starter with ability to work independently under pressure and react quickly to changing priorities.
• Proficient in MS office applications, especially Excel.

What is it like to work at Aerogen?
Our purpose is to transform patient lives and our ethos is to #discoverbetter. This also translates to how we look after our people. We want talented, passionate and engaged people to join Aerogen and build your career with us. We understand that your life evolves through different stages, and we are here to support our global team with a range of financial and non-financial rewards and benefits. Theres something for everyone! Here is an idea of what we offer:

• Excellent medical care.
• Bonus & Pension.
• Aerogen Connect our employee led programme which supports our global teams to unite and have fun.
• We pledge 1% of profits and time to charities and organisations.

Check out our careers website to discover more about Life at Aerogen.

Aerogen is committed to promoting diversity, inclusion and equality in the workplace. If you have any difficulty using our application process, please contact us by emailing careers@aerogen.com. Please include your name and preferred method of contact.