Office Administrator - 28 Hours Per Week

About Medserv

Medserv, an Irish company, has quickly established itself as the market leader in providing Medical billing and Practice management services throughout Ireland and the UK. Our clients include individual and group consultants, GP practices as well as private clinics and hospitals. Inspired by our values of Always innovating, Being Trustworthy, Collaborating positively and Delivering results, Medserv strives to ensure on-going client satisfaction by combining our innovative technology solutions with highly skilled teams.

Role Overview

We are seeking a bright and diligent Office Administrator to join our team in the Athlone office on a permanent part time basis. This is an on-site position of 28 hours with the following pattern: Mon/Tue full days & Wed/Thurs/Fri half days. The successful candidate will manage all aspects of the office including office co-ordination and maintenance. The ideal candidate needs to be an all-rounder, demonstrating a positive, can-do attitude and with strong communication and organisational skills.

Duties And Responsibilities

• Managing tickets received by company inbox and distributing to relevant Team within set SLA's
• Sending office communications to relevant sites regarding fire safety, drills etc
• Reception - answering phones, managing on-site, visitors, directing calls as appropriate and taking messages
• Meeting room set up, i.e. tea, coffee etc.
• Event Management - booking suppliers, ensuring competitive quotes for corporate events
• General upkeep of the office to a standard that provides a safe and an enjoyable working environment for all staff
• Assist with & co ordinate all office deliveries
• Sourcing the most competitive service agents to carry out facilities and any on-going maintenance works
• Perform any other duties as assigned by your line manager or department head
• Lead & organise the social committees that aim to enhance the employee experience
• Manage charity events and various social functions throughout the year
• Booking taxis, couriers, restaurants, travel and accommodation
• Ad-hoc duties as requested by management
  
  

Requirements And Skills

• Strong communication skills
• Excellent organisational skills
• Ability to plan and prioritize own workload to meet deadlines
• Excellent customer service skills and telephone manner
• Ability to work using own initiative and also be capable of managing multi tasking
• Excellent attention to detail
• Eagerness to help out & must be a self-starter
• Flexible and not afraid to take on new challenges!
  
  

Required Experience

• Min of 2 years experience in a busy office admin role performing similar duties
• Familiar with coordinating office needs for employees
• IT literate with the ability to pick up new systems quickly
• Previous customer service experience would be beneficial
  
  

Package

• Salary: €20,000 - €21,000 (Actual salary for the 28 hours required)
• Corporate Health Insurance with Irish Life
• Pension contribution
• Maternity and Paternity leave (T&C's apply)
• Life Assurance
• Workcation options
• Gym membership
• Dedicated EAP
• Holiday Plus Scheme to purchase additional leave
• Professional development opportunities
• Regular sports and social events
• Healthy food with comfortable on-site recreational facilities
• Access to tax incentive schemes i.e. commuter schemes and bike to work
  
  

Additional Info

• This is an on-site position of 28 hours with the following pattern: Mon/Tue full days & Wed/Thurs/Fri half days
• All offers of employment are subject to a valid work permit
• Role commences immediately