Administrative Services Manager

Hiring Range: $60,000.00 to Commensurate With Experience

Full Time or Part Time: Full Time

In Warren County, everything we do is designed to inspire positive change and empower our residents to thrive, build resilience and promote wellbeing within the community. We believe in thinking differently and challenging the notions of traditional Social Services. We prioritize customer service, family empowerment, personal responsibility and continuous learning.

The Warren County Department of Social Services is seeking a highly organized and detail-oriented Administrative Services Manager to join our team. In this role, you will be responsible for overseeing all administrative, budget and human resource function. You will be a key player in maintaining a positive and productive work environment.

Responsibilities:

• Office Management: Manage all aspects of the office environment, including facilities, supplies, and equipment.
• Policy and Procedure Development: Maintain and update administrative policies and procedures to improve operational efficiency.
• Budget Management: Assist in the preparation and management of the administrative budget.
• Data Management: Maintain accurate and organized records and databases.
• Communication: Serve as a primary point of contact for internal and external communications, ensuring clear and effective communication with local, state and federal auditors.

General Work Tasks (Illustrative Only) –

• Supervises, directs, and evaluates assigned staff, employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals;
• Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies a procedures;
• Manages various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance;
• Assists internal and external auditors with review of financial activities and case activities related to social services programs.
• Assists with the creation of the annual agency budget.
• Provides information and answers questions relating to audits financial records or activities; coordinates state/local computer technology;
• Works as a fiscal liaison to the Virginia Department of Social Services and the county;
• Assures that assigned areas of responsibility are performed within budget;
• Monitors various service contracts;
• Assists in researching and analyzing existing policies, practices and procedures and preparing recommendations;
• Ensures timely and accurate submission of payroll;
• Interprets personnel policies and procedures;
• Provides technical assistance and advice to department supervisors, representatives and employees on a variety of personnel management issues;
• Processes all personnel action forms related to salary changes;
• Reviews job and class specifications and makes revisions as required;

Preferred Qualifications:

• Experience: 3-5 years of experience in administrative services or a related field.
• Skills:
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Strong problem-solving and analytical skills.
  • Detail-oriented with a high attention to accuracy.
  • Ability to manage multiple tasks and priorities effectively.

Apply today to join our unique agency culture that emphasizes workplace flexibility and employee-centric programs.

Skill in: operating and supervising others in the use of office equipment to include the personal computer.

Abilities- Demonstrated ability to: direct and manage staff; to communicate effectively both orally and in writing; and to plan, develop and direct administrative operations of an agency to include administrative, support and technical functions; manage multiple areas of responsibility; interpret and analyze fiscal and technical data for decision making; and establish and maintain effective working relationships with employees, supervisors and the general public.

Education and Experience- Bachelor’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.