What are the responsibilities and job description for the Human Resources Payroll and Systems Specialist position at 1st Advantage Federal Credit Union?
Yorktown - Virginia
1st Advantage Federal Credit Union has been serving members in the Hampton Roads community since 1951. We provide financial products and services that help members get ahead, while volunteering our time and resources to civic organizations and nonprofits that share our mission to improve life for each other. Be part of something special. Join 1st Advantage as a colleague and support our community members.
We offer market competitive compensation and a generous benefit package:
- Dollar-for-dollar matching 401(k) plan to 4% of earnings.
- Choice of three medical plans
- Flexible Spending Accounts
- Health Savings Accounts
- Choice of two Dental plans
- Vision
- Basic Life & AD/D Insurance – no cost
- Optional additional life insurance for colleagues, spouses, and children
- Long-term Disability Insurance – no cost
- Short-term Disability Insurance – no cost
- Employee Assistance Program – no cost
- Critical Illness, Accident, and Hospital Indemnity Plans
- Generous paid time off accrual program
- 11 Paid holidays
- Pre-paid legal services
- Pet Insurance
- Discounts on consumer loans and mortgages, increases on savings products, and much more!
To be considered for this opportunity, please submit your fully completed application and resume through our website.
See below for full job description.
Human Resources Payroll and Systems Specialist Essential Functions & Responsibilities
- Processes payroll to include timecard management, payroll submittal and accurate reconciliation of the payroll. Creates and processes all required reporting.
- Administers the various HR information systems:
- Ensures data integrity and efficient processing of HR information as well as troubleshooting, auditing, and systems maintenance.
- Oversees and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
- Provides technical support, troubleshooting, and guidance to HRIS users.
- Collaborates with leadership, IT, and HR staff to identify system improvements and enhancements; recommends and implements solutions.
- Oversees permissions, access, personalization, and similar system operations and settings for HRIS users.
- Serves as key representative and liaison between HR, information services, external vendors, and other stakeholders for HRIS design and implementation projects.
- Supports various human resources functions within the organization. Contributes to the overall effectiveness of the HR department by providing both strategic and operational support. Answers general HR questions from colleagues. Communicates with colleagues and other parties by responding to e-mails, phone calls, Service Desk, and other informational requests.
- Conduct training sessions in various formats, including in-person and virtual, to educate both colleagues and leaders on the functionalities of our payroll and HR systems.
- Coordinates and conducts new hire processes, to include onboarding paperwork and new hire orientation. Processes all new hire information within appropriate systems.
- Compiles or assists with the acquisition of complex data reports, summaries, and logs for HR team and other departments. Ensures accuracy of the reports and submits timely in compliance with audit schedules.
- Performs other job-related duties as assigned.
Performance Measurement
- Proficiently complete the payroll process within all established timelines ensuring minimal errors and omissions. Keep up to date and comply with all federal and state wage rules such as FLSA.
- Administer the organization's various HRIS systems by ensuring the accurate and efficient use of HR technology.
- Provide informed professional assistance to others in the organization as requested.
- Effectively communicate with employees and others in and outside our organization by person, phone, letter, and email.
- Accurately maintain and provide in a timely manner human resource reports as requested, and assigned year-end HR reporting.
- Proactively demonstrate the 1st Advantage FCU core values of integrity, trustworthiness, teamwork and excellence for all members and colleagues.
Qualifications:
Experience Five years to eight years of similar or related experience.
Education A Bachelor's Degree in Human Resources, Law, Business Administration or a related field required.
Interpersonal Skills Work involves much personal contact with others inside and/or outside the organization for the purpose of first-level conflict resolution, building relationships, and soliciting cooperation. Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tact in communication.
Other Skills
- Ability to maintain a high level of confidentiality with information.
- Outstanding skills in providing HR operational support and collaboration with all levels of an organization.
- Knowledge of employment laws, regulations, and practices.
- Ability to make recommendations to effectively resolve problems or issues, by using judgement that is consistent with standards, practices, policies, procedures, regulations, or law.
- Excellent oral and written communication skills, interpersonal, organizational, and planning/implementation skills.
- Ability to research, analyze, and interpret varied data and information.
- Highly adept at workload and project coordination/management. Strong organizational skills.
- Excellent skills in Microsoft Office or other standard office and/or other business software.
- Proficiency with HRIS, payroll, talent and/or performance management software.
- Skills in database management and recordkeeping.
- Proficiency in internet and computer use.
Physical Requirements
Talking - Effective verbal communication to convey and acknowledge receiving detailed or important instructions, accurately, loudly, or quickly.
Average Hearing - Able to hear average or normal conversations and receive ordinary information to communicate effectively.
Finger Dexterity - Using primarily just the fingers to make small movements such as typing, picking up small objects or pinching fingers together to use office equipment such as phones, computers, scanners, and other office machinery.
Repetitive Motion - Movements frequently and regularly required using the wrists, hands, and/or fingers.
Average Visual Abilities - Average, ordinary visual acuity necessary to prepare or inspect documents, read email and computer screens, and operate office machinery.
Physical Strength - Sedentary work; sitting at a desk or workstation a majority of work hours. Exerts up to 25lbs. of force occasionally and required to lift up to 25lbs.
Reaching and Stretching - Reaching and stretching, below the shoulders, to access files, checks, documents, or office equipment on and across shelves, counter, and desks.
Work Environment Standard office work environment.
This Job Description is not a complete statement of all duties and responsibilities comprising this position.
Requirements: Offers of employment are contingent on a satisfactory criminal background and credit history check.
EOE/AA/M/F/Disability/Vet
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
