Job Costing and Payroll Specialist

Position Overview:

We are seeking a detail-oriented and analytical Job Costing and Payroll Specialist to join our team. This role is responsible for ensuring accurate tracking of job-related expenses, labor costs, and timely payroll processing. The ideal candidate has a strong understanding of job costing systems, payroll regulations, and accounting principles—preferably in construction, plumbing, HVAC, or a service-based environment.

Key Responsibilities:Job Costing:

• Maintain and update job costing records across all active projects.
• Allocate labor, materials, equipment, and subcontractor costs to specific jobs.
• Reconcile job cost reports with actuals and budgeted numbers.
• Work closely with project managers to ensure accurate and timely cost reporting.
• Assist with month-end and year-end closing related to job costing.
• Analyze profitability by job and generate reports for leadership.

Payroll:

• Process bi-weekly (or weekly) payroll for hourly and salaried employees.
• Track employee hours, timecards, and job allocations using payroll/time tracking software.
• Ensure compliance with federal, state, and local wage and hour laws.
• Administer deductions, benefits, bonuses, and commission pay structures.
• Prepare and file payroll tax reports and manage year-end W-2s and 1099s.
• Support audits and provide payroll documentation as required.

Qualifications:

• 3 years of experience in job costing and payroll, preferably in construction or skilled trades.
• Proficient in accounting software (e.g., QuickBooks, Sage, Foundation, Viewpoint, ServiceTitan).
• Strong understanding of labor laws, prevailing wage, and certified payroll (if applicable).
• High attention to detail and accuracy.
• Excellent communication and organizational skills.
• Ability to handle sensitive information with confidentiality.

Preferred Skills:

• Experience with ServiceTitan or similar field service software.
• Knowledge of union vs. non-union payroll rules (if applicable).
• Familiarity with cost code structures and chart of accounts.

Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Growth opportunities in a rapidly scaling company

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $65,000