Technology Team Assistant

OVERVIEW

From August 19-22, 2024, Democrats from all over the country will gather together in the City of Chicago to participate in the Democratic National Convention, where we will nominate President Joe Biden and Vice President Kamala Harris for re-election. The Democratic National Convention Committee (DNCC) is assembling a diverse team with skills in community engagement, event logistics, finance, operations, IT, and more. The DNCC team will oversee and deliver on all aspects of the planning and execution of this Convention, from housing the delegates to convening Platform Committee meetings to producing the Convention's live programming, which will be seen by hundreds of millions of people around the world.

SUMMARY

The Technology department provides the technical backbone of the convention and supports all departments and partners in their work. Our team is charged with the requirements gathering, procurement, distribution, and recovery of all technology solutions across all Convention spaces. This includes guidance and support around internet solutions, hardware, software, use of technology, streamlining processes, and leveraging available technology to improve efficiency of work across the convention operations. The Asset Management Associate will support the technology team in anticipating arrival of equipment and technology solutions, processing inventory in an organized and efficient manner, and working with the Helpdesk team and Project Management team to facilitate rapid deployment of technology and prioritize processing to align with team needs and urgency.

This is a temporary position with the DNCC, with a start date as soon as possible and an end date in September, 2024.

REPORTING STRUCTURE

• The Technology Team Assistant reports to the Deputy Director of Technology and supports the broader technology team.
  
  

Key Responsibilities

• Coordinates the Technology Team's schedules
• Handles all administrative tasks for the Department
• Maintains and updates the Department operations plan
• Prepares and distributes the Department's weekly team meeting agendas
• Processes all necessary invoices for the Department
• Coordinates all Departmental staff meetings
• Works with Department staff to maintain archival documents
• Works cross-functionally with various DNCC teams to execute day-of plans and logistics
• Works with the Department on various special projects
• Ensures end-user satisfaction throughout each phase of the Technology Team implementation
• Additional responsibilities as requested
  
  

Qualifications

• Strong attention to detail and exemplary problem-solving and organizational skills
• Exhibit outstanding interpersonal, presentation, and communication skills
• Maintain confidentiality and represent the Department in a professional, welcoming, and responsive manner
• Demonstrated ability to work under pressure, remain flexible and adjust to situations as they occur, and meet tight deadlines in a fast-paced environment
• Demonstrated willingness to step into various roles as needed
• Ability to be flexible with work schedule, including nights, weekends, and holidays
• Previous event management experience is helpful but not required
• Familiarity with Democratic politics is a plus
• Thorough knowledge of Google Workspace
• Experience with Slack is a plus
• Strong interpersonal skills, sense of humor, and ability to work well on a team
• Previous experience at National Democratic Conventions is a plus
  
  

WORK ENVIRONMENT/PHYSICAL DEMANDS

The DNCC will mainly operate out of the Headquarters Office, but will also maintain a number of satellite offices and additional venues. All of these spaces are professional office environments, and will require the operation of office equipment such as computers, phones, and copy machines. This position mainly uses an assigned workstation but may require movement or maintaining a stationary position for short or long periods of time. Employees may be asked to do tasks requiring dexterity or lifting items weighing up to 15 lbs. All employees may request reasonable accommodation to perform their job tasks.

ANTICIPATED START DATE: ASAP

LOCATION: Chicago, IL

TRAVEL: There is no travel expected for this position.

FLSA ELIGIBILITY: This is a non-exempt position under the FLSA and is eligible for overtime for hours worked in excess of 40 hours per week.

SALARY & BENEFITS: The anticipated starting salary for this position is $60K. The DNCC offers a benefits package that includes medical, dental, and vision insurance.

COVID-19 Policy

To center the safety and well-being of our teams, The DNCC requires all employees to be "up to date" on COVID-19 vaccination status as prescribed by the CDC as a condition of employment, unless otherwise prohibited by applicable law. If you seek a reasonable accommodation in relation to the DNCC's COVID-19 policy, you should speak to the HR team prior to reporting to an office location.

Equal Opportunity Employer

The Democratic National Convention Committee (DNCC), is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that is best able to deliver a Convention that reflects the values and diversity of our Party and Country. The DNCC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or disability, or any other legally protected basis. The DNCC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.

Reasonable Accommodation

The Democratic National Convention Committee is committed to the full inclusion of all qualified individuals. As part of this commitment, the DNCC will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact hr@demconvention.com.