Financial Transactions Coordinator

About our Company: -

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000 people including 600 Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115 Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80 commercial clients.

Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.

“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Duration: 05 months

Organizational Objective:

• To enhance the correctional programs of the Commonwealth of Virginia by operating a viable business entity that provides jobs and work skills for sentenced inmates to help them successfully re-enter society, and offer quality goods and services to our customers, on time, and at a fair price.

Purpose of Position:

• To provide professional analysis, reconciliation, data entry, and collection efforts for accounts receivable transactions that assist VCE in achieving strategic objectives for profitability, quality products & services, and customer loyalty in a manner that is accurate, complete, on time, and in compliance with applicable DOC, VCE, and Department of Accounts (DOA) policies and procedures.

Knowledge, Skills, Abilities, or Competencies:

Minimum:

• Experience in NR processes. Working knowledge of Generally Accepted Accounting Principles (GAAP). Experience analyzing and processing financial transactions and resolving account discrepancies.
• Experience researching, collecting, verifying, and documenting information by policies and procedures, and processing high-volume work responsibilities.
• Considerable experience with Excel, Word, and Outlook. Ability to communicate effectively both orally and written.
• Ability and desire to provide excellent customer service, stay organized, work independently, manage time, give attention to detail, solve problems, and record keeping.

Additional Considerations:

• Experience with state policies and procedures, interfacing to/from automated financial and accounting systems, including eVA and Cardinal.

Core Responsibilities

Performance Management

• Responds to instructions and feedback from supervisors constructively to improve personal performance.

Measures the degree to which an individual:

• Engages in constructive dialogue with supervisors.
• Relates instructions and feedback of supervisors to personal knowledge, skills, and abilities.
• Acknowledges and follows through on coaching and/or instruction related to performance correction, enhancement, and/or development.
• Completes additional assignments and duties as assigned to ensure the smooth operation of the work unit and agency.

Accounts Receivables (AIR) Management

• Process all AIR transactions in compliance with the Generally Accepted Accounting Principles (GAAP) and Commonwealth
• Accounting Policies and Procedures (CAPP) Manual and VCE Operating Procedures.

Measures the degree to which an individual:

• Prepare daily EDI, ACH, cash, and check deposits by coding with the customer account number and appropriate revenue/cost code into the internal computer system SyteLine and Cardinal system.
• Balance and post A/R transactions to the A/R distribution journal.
• Verify that PCO or P-card purchases have been charged to the customer's card. If not, then manually process transactions using PayPal and eVA/Ivalua for cardholder information.
• Process cashbook journal entries as needed for daily checks received per desk procedures.
• Prepare manual invoices based on Order Verification (0V) to allow prepayment of Invoice by the customer for goods not yet shipped — Deferred Revenue 3401.

Accounts Receivables (AIR) Management

• Collection of revenue under the Virginia Debt Collection Act and VCE Operating Procedures.

Measures the degree to which an individual:

• A/R Account Management: Identify and notify customers of past due receivable account(s) by email. Dunning Letter and/or account summary documentation to the customer.
• Document all collection phone calls and emails into a worksheet on a shared drive.
• Promptly and with courtesy respond to the customer's request for information and
• assistance.
• Develop constructive and professional relationships with customers both internally and externally; establishing a rapport that serves all stakeholders and providing superior customer service while developing loyalty and trust.
• Acts as liaison to assist customer(s) in resolving issues that may be holding up payment of invoices and/or completion of work by working with other departments to facilitate and communicate the needs of the customer.
• Establish and maintain customer files for collection action taken for both internal and audit use.
• Generate statements monthly to apprise the customer of the overall status of their account.

Reconciliation of Accounts Receivable

• Perform reconciliation of Accounts Receivable, 711 Invoices, Deferred Revenue, Open credit, and daily posting of Invoice Transaction reports.

Measures the degree to which an individual:

• Issue a manual credit and/or debit memo to resolve account issues for reasons other than those affected by inventory— see problem code and description key listed in Operating Procedures.
• Refund overpayments as requested by the customer and reflected on Aging Report.
• As needed, create and process 711 invoices for internal movement of inventory from one location to another within VCE by correctly coding and issuing a credit or debit memo according to the Operating Procedure to ensure the account is always clear from balances.
• As needed, review daily Invoice Transactions Report to ensure all accounts are in balance and correctly coded.
• As needed, post the daily Invoice Transaction Report (I bucket) daily.
• As needed, apply "Open " credits generated by Return Merchandise Authorization (RMA) in
• SyteLine. As needed, maintain accurate and up-to-date information within the SyteLine Customer Database.

Customer Master

• Maintain Customer Master by adding and editing customer bills and ship-to information in SyteLine.

Measures the degree to which an individual:

• Ensures customer information "bill to " address is current and up to date.
• Ensures new customer accounts are set up correctly by gathering all Federal and State forms required as needed to set up customer accounts and classify based on type and sales tax.
• Ensure customer "ship to " address is current and up to date by verifying with customer and/or customer service.
• By CAPP refer to the CAPP Manual to ensure proper reporting of delinquent accounts is followed in reporting.
• Extract cashbook entries out of cash deposits for posting and reporting in the Revenue Spreadsheet for the Business Manager. Log deposit information within 5 days on a spreadsheet on the shared accounting drive.

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Job Types: Full-time, Contract

Pay: $20.00 - $22.50 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• NR processes: 2 years (Required)
• GAAP: 1 year (Required)
• researching, collecting, verifying, and documenting info: 2 years (Required)
• Financial Transactions: 1 year (Required)

Ability to Commute:

• North Chesterfield, VA 23237 (Required)

Work Location: In person

Salary : $20 - $23