What are the responsibilities and job description for the Office Clerk/ Administrative Assistant/ Administrative Specialist (Spanish) position at 22nd Century Technologies?
Assist with recruitment efforts for all the open City of Chattanooga positions.
Conducts or assists with new hire orientation, background checks, and drug testing from recruiting to the first day of timekeeping.
Able to maintain an approachable and appropriate attitude when interacting with all levels of clients and employees in a rapidly changing environment.
Responds and resolves promptly to customer calls, emails, and complaints with successful results.
Answers frequently asked questions from applicants, clients, and employees relative to standard policies, benefits, hiring processes, etc.; refers to more complex questions to the HR Administrator.
Maintains accurate and up-to-date human resource files, records, and documentation.
Works independently based on written or verbal guidelines, policies, and instructions provided without direct supervision; independent judgment to determine when clarification is needed from assigned supervisor.
Perform clerical duties to include, but not limited to, copying, faxing, mailing, filing, couriering, delivering, organizing, and communicating.
Interact with employees, contractors, clients, visitors, and vendors professionally and courteously.
Maintains the integrity and confidentiality of human resource files and records.
Provides clerical support to the HR department.
Participate in and assist the HR Administrator in the planning and execution of special events such as benefits enrollment, Career Fairs, and Employee Event coordination and execution.
Other duties and responsibilities may be assigned as required.
Required Qualifications :
An associate's degree.
2 years of experience in the HR field OR 5 years of HR and office admin / clerical experience.
Spanish is required / Creole is preferred.
Willing to travel in the Palm Beach Area to distribute flyers and meet with clients, if needed
Proficient in MS Office Suite (Excel, PowerPoint, Word, & Outlook) programs, MS Teams, etc.
Excellent verbal and written communication skills required.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy required.
Excellent organizational skills and attention to detail required.
Required Skills :
Ability to learn quickly.
Self-starter and adaptive team player
Valid Driver's license with a clean background check
Ability to type 45 words a minute.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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