Assistant

Who We Are

When we say, the stuff dreams are made of, we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth.

Behind WBD’s vast portfolio of iconic content and beloved brands, are the bringing our characters to life, the bringing them to your living rooms and the creating what’s next

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves.

Here you are supported, here you are celebrated, here you can thrive.

Your New Role

Warner Bros. Television Group is seeking a strong and dynamic Publicity Assistant to provide administrative and creative support to the EVP, Publicity, Communications & Social Media (primary) and the SVP, Publicity & Communications (secondary) regarding television series produced by the divisions of the Studio.

Your Role Accountabilities

Administrative : Handles a wide range of administrative and executive support related tasks. This includes answering phones, managing calendars, coordinating and setting up conference calls, processing and submitting expense reports, and maintaining records.

Coordinate and book travel for executives (and talent as needed), including airfare, transportation, hotel, and per diem.

Manage high level confidential information and projects.

Media Monitoring and Reporting : Monitor daily media by conducting news searches to find all coverage, including major features, breaking news, casting news, highlights, roundup stories, reviews, recaps, important industry news, etc.

Create reports for distribution to relevant executives. Maintain editorial calendars for various trade publications and other entertainment outlets.

Work with EVP, SVP, and other team members regarding targeted pitches. Maintain bi-weekly status reports for TV Group leadership.

• Publicity Events : As needed, coordinate executive, talent, and / or producer involvement in select publicity events. Cover / work at all manner of publicity events.
• Departmental Leadership : Work across all teams under the EVP’s purview, which includes Scripted, Unscripted, and Animation Publicity, Awards & Events, Social Media, and Written Communications.
• Work cross-divisionally with counterparts at other Warner Bros. Discovery divisions. Act as the lead administrator for the department;

have eyes and ears on all happenings pertaining to the department, the division, and the company. Maintains and updates various department and team calendars and documents with ongoing activities.

• Thought Leadership : Participates in team meetings and brainstorms for publicity campaigns and events. Growth opportunity for career in entertainment publicity.
• Operations : Work closely with operations to traffic publicity invoices and ensure payments.
• Other job-related duties or projects as assigned.

Qualifications & Experience

Work Experience

• Minimum of 1 2 years, including internships, of publicity and administrative support experience at a studio, network or agency (public relations, talent / literary, etc.) required.
• Prior internships in the entertainment or public relations / communications field preferred

Education, Professional Training, Technical Training or Certification

Bachelor’s degree or equivalent work experience required.

Knowledge / Skills

• Proficiency in Teams, Windows, SharePoint, Outlook, Word, Excel, PowerPoint, and Internet.
• Proficiency with remote communications tools (Zoom, Google Hangout, etc.).
• Must understand social media and participate on leading platforms.
• Excellent verbal and written communication skills.
• Must be able to work in a fast-paced environment.
• Exceptional interpersonal, organizational, prioritization and administrative skills.
• Must be extremely detail-oriented and able to multi-task.
• Requires self-motivation, proactivity, initiative, good judgment, problem-solving, resourcefulness, follow through, a sense of urgency and flexibility.
• Highly responsible, discreet and sensitive to quick turnaround deadlines.
• Trustworthy with confidential material and information.
• A go-getter and a team player with a positive attitude for whom no job is too big or small.

Other Requirements

• Must have passion for and general understanding of entertainment industry.
• Must possess excellent listening and interpersonal skills.
• Must be able to interface with all levels of personnel, including senior management, talent, and producers.
• Must have ability to create and maintain databases and other resources.
• Must be able to work in an extremely fast-paced environment, maintaining cheerful disposition in face of adversity.
• Must have excellent follow-through skills.
• Must be able to manage heavy workload and successfully see projects / tasks through to completion.
• Must be able to resolve conflicts within the scope of responsibility.
• Must be able to work overtime, as required.

How We Get Things Done

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us.

Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

Last updated : 2024-06-13