Executive Assistant (Vietnamese Bilingual)

Schedule: M-F 9 - 5:30

Job Summary
The Executive Assistant (EA) provides essential administrative support to executives, ensuring the smooth day-to-day operation of executive offices. This role involves calendar management, scheduling, travel coordination, and facilitating communication between executives and stakeholders. The EA is expected to handle tasks with professionalism, discretion, and efficiency.

Key Responsibilities

• Executive Support: Provide administrative support to executives, including scheduling meetings, managing calendars, coordinating travel arrangements, and handling correspondence.

• Meeting Coordination: Organize and prepare materials for meetings, ensuring agendas, minutes, and follow-ups are completed efficiently.

• Communication Support: Serve as a point of contact between executives and internal/external stakeholders, maintaining clear and professional communication.

• Administrative Tasks: Manage day-to-day administrative tasks, such as document preparation, data entry, and responding to emails.

• Task Prioritization: Assist executives in prioritizing tasks and managing deadlines to ensure effective time management.

• Confidentiality & Discretion: Handle sensitive information with strict confidentiality and professionalism.

Required Qualifications

• Education: Bachelor’s degree in Healthcare, Business, or a related field.

• Years of Experience: 2-5 Yrs

• Technical Skills: Proficiency in office management tools (e.g., Microsoft Office Suite, Google Workspace) and familiarity with virtual meeting platforms.

• Organizational Skills: Strong time management and organizational abilities, with an eye for detail.

• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally at all levels.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Language:

• both Vietnamese and English (Preferred)

Work Location: In person

Salary : $20 - $30