Office Manager / Receptionist (Beauty)

Client Overview: Our client, a skincare and cosmetics brand, is seeking an Office Manager / Receptionist to join their team!

Office Manager / Receptionist Responsibilities:

• Greet visitors, clients, and vendors with a friendly and professional attitude
• Answer and direct incoming phone calls and emails
• Maintain a tidy and aesthetically pleasing reception area in line with the brand image
• Manage deliveries and incoming/outgoing mail
• Oversee daily office operations and supplies, ensuring everything runs smoothly
• Order and organize office and kitchen supplies, promotional materials, and product samples
• Coordinate meeting rooms, schedules, and events
• Liaise with building management and external vendors for maintenance and services
• Assist in organizing team events, product launches, or influencer visits
• Support HR and operations with onboarding materials, filing, and scheduling interviews
• Prepare internal reports, meeting notes, and presentations as needed
• Manage and track petty cash, office expenses, and invoices
• Provide general support to other departments when necessary

Office Manager / Receptionist Qualifications:

• Proven experience in an office management or receptionist role (experience in beauty/fashion a plus)
• Excellent interpersonal and communication skills
• Highly organized, proactive, and detail-oriented
• Proficient in Microsoft Office and Google Workspace
• Passion for beauty, cosmetics, or lifestyle industries is a plus
• Ability to thrive in a fast-paced, creative environment