Accounts Payable Disbursement Specialist

Job Description

Job Description

Position : Accounts Payable Disbursement Specialist

Duration : 3 Month Contract

Location : Onsite 8am-5pm in Franklin. 4000 Meridian Blvd. Franklin, TN 37067

Pay Rate : $25.00 / Hour on w2

Interview Process : Teams Call & Onsite Interview

Must Have Experience :

2-3 Years Recent Accounts Payable experience or strong knowledge of the AP process.

SBO / Multi-unit AP environment

Experience Ability to manage multiple requirements and meet stringent deadlines

Intermediate Excel skills required Google Suite

Great Communication

Plus :

Healthcare industry experience

Oracle Fusion Experience

Concur Travel and Entertainment experience

Summary : An Accounts Payable Disbursements Specialist is a professional responsible for managing and executing the payment process within an organization. Their primary focus is to ensure accurate and timely payments to vendors, suppliers, and other entities.

Responsibilities :

1. Payment Processing : Processing and disbursing payments to vendors, suppliers, and other payees. This includes verifying invoices, ensuring accuracy of payment details, and adhering to payment terms and deadlines.

2. Vendor Management : Establishing and maintaining relationships with vendors and suppliers. This involves handling inquiries related to payments, resolving payment discrepancies, and maintaining accurate vendor records.

3. Invoice Verification : Reviewing and validating invoices for accuracy, completeness, and compliance with company policies. This includes matching invoices with purchase orders and receiving documents, confirming pricing and quantity, and resolving any discrepancies.

4. Payment Method Selection : Choosing the appropriate payment method for each transaction, considering factors such as vendor preferences, payment terms, and cost-effectiveness. Common payment methods include checks; electronic funds transfers (EFT), and credit cards.

5. Financial Recordkeeping : Accurately recording payment transactions in the financial system or accounting software. This includes maintaining proper documentation, filing payment records, and ensuring compliance with relevant regulations and internal controls.

6. Cash Flow Management : Monitoring cash flow and ensuring that funds are available for timely payments. This may involve coordinating with other departments, such as Accounts Receivable and Treasury, to optimize cash management practices.

7. Process Improvement : Identifying opportunities for process improvement within the accounts payable function. This includes streamlining payment processes, implementing automation tools, and enhancing efficiency and accuracy.

8. Compliance and Audit : Ensuring compliance with applicable financial regulations and internal policies. Collaborating with internal and external auditors to provide necessary documentation and support during audits.

9. Reporting : Preparing regular reports on accounts payable activities, including payment status, outstanding balances, and aging analysis. Providing insights and recommendations to management based on the analysis of payment data.

10. Communication and Collaboration : Collaborating with internal stakeholders, such as purchasing, receiving, and finance teams, to resolve issues, clarify payment details, and maintain effective communication channels.

Salary : $25