What are the responsibilities and job description for the Treasury Coordinator position at 2ND STREET USA INC?

Job Description

2ND STREET USA, INC.

Job Description

Position Title : Treasury Coordinator

Department : Accounting & Finance

Location : Santa Monica store / office

Reports to : Accounting Manager / Treasury Manager

FLSA Status : Non-Exempt

General Position Summary

This position is responsible for providing various treasury and accounting duties in order to ensure effective, efficient, and accurate finance and some administrative tasks around our retail operations.

This position works with Accounting & Finance team in Japan as well as Store Operations team in the US, facilitates transactional treasury operations, assists cash management, supports treasury / accounting tasks relative to new store openings and existing stores, maintains records according to generally accepted accounting principles including journal entries, accounts payable, accounts receivable, and reconciliation of bank statements while

ensuring legal requirements compliance.

Essential Job Functions

1. Cash Management

Banking Administration

Acts as a treasury liaison with company’s business units in setting up new banking accounts, services, administrative tasks, handling bank inquiries and issues, and related matters.
Helps prepare banking related documents, obtain signatures, ensure proper documentations are in place.
Maintains positive banking relationships with depository banks and supports Treasury Manager located in Japan.
Regularly reviews and analyses daily cash balances across bank accounts to maintain sufficient liquidity for the operations.
Responsible for loading and reconciling bank statements to ensure accuracy of transactions and identify discrepancies.
Supports banking system controls updates, updates bank account signers, enters wires in the banking system.
Analyses bank fees and record keeping.
Supports corporate accounting, corporate tax, financial planning, internal audit and other functions as they relate to Treasury transactions and entity structures.
Supports tasks around new store openings, cash vault setups, arranges cash deliveries.

Payment Processing

Reviews day-to-day flow of payments, ensuring timely processing and adherence to payment policies.

Processes incoming payments requests from various department.

Verifies payment files are received and processes by a bank.

Identifies and resolves any discrepancies or errors in payment data.

Initiates wire transfers and ACH payments through banking system

2. Accounting related tasks

Reconciles balance sheet accounts periodically including but not limited to cash, accounts receivable, accounts payable; researches and resolves discrepancies by working with stores and our partner banks.

Supports accounts payable transactions; processing expense invoices for payment, including verifying invoice accuracy, payment terms and originality of invoices, back-up documentation and obtaining necessary authorization / approval; paying bills and invoices in accordance with established methods and procedures; processing credit card payment.

Performs accounts receivable transactions; posting and classification of the daily receivable transactions, preparing bank deposits, and identifying delinquent accounts and insufficient payments.

3. Business support

Supports store operations related to finance, such as placing check orders, recording order data, monitoring check records.

Resolves transactional issues by working closely with our bank partners and local business operations teams, reports outcomes of these issues, suggests improvement plans.

Receive mails and file documents, including tax documents, in accordance with the internal procedures to ensure timely answers for potential inquiries.

Help process transactions, such as refunds, at our store location(s) if needed.

Other & Miscellaneous

Performs ad-hoc projects and other miscellaneous duties as assigned by management.

Reports all irregular issues and problems to management for solution in a timely manner.

Maintains good communication and relationships with management, local staff members and external counterparties.

Complies with all company policies and procedures.

Seeks and suggests improvements to current processes and protocols

Becomes a good liaison between local staff and the Accounting & Finance team in Japan

Handles tasks as much as possible in the local time without detailed supervisions from the team in Japan

Visit local stores to support treasury / accounting related tasks if needed

Qualification

Education, Work Experience, Skills

A bachelor’s degree in finance, accounting, business, economics or related field or 2-3 years of experience in banking / accounting, or equivalent combination of education and experience preferred.

Conversational level Japanese and English language proficiency (required)

Ability to multi-task in a fast-paced environment with accuracy

Ability to quickly understand complex transactions and resolve issues in a timely manner

Proficiency in MS Excel and Word

Attention to detail, ability to work collaboratively with a can-do attitude

Maintain punctuality, self-reliance, self-independence under the minimum supervision with precision

Certificates / License

Driver’s License (required to work in the office and visit local stores when needed.

Supervisory Responsibilities

None

Work Environment & Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment :

Office / Retail store (11am starting)

Noise Levels : Moderate

Tools & Equipment

General office equipment including phones, fax, copier, personal computer, printer, scanner, etc.

Proficient use of Microsoft office software, such as MS Excel, Word, PowerPoint, Outlook etc.), is required.

Travel & Driving Requirements

The following travel and driving requirements are required of the incumbent into this position.

Local Travel :

Moderate (visiting retail stores or office)

Domestic Overnight Travel :

Moderate (visiting retail stores or office)

International Travel :

None

Vehicle driving requirements :

Applicable (visiting retail stores or office)

Driving Safety Requirements :

Observe speed limits and obey all road signs, as well as keep driving records (i.e., mileage and gas receipts); Refer to Employee Handbook.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully carry out the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee must be able to lift and move objects (e.g. office supplies, boxes), usually up to 30 pounds, but work may require lifting and / or moving heavier objects (e.g. large boxes), up to 50 pounds occasionally.

Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.

The above job description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company’s discretion.

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