Bookkeeper

POSITION DESCRIPTION

POSITION PURPOSE:

The School Bookkeeper is responsible for financial accounting and specialized clerical work,  including the presentation of the financial position of the school through clerical maintenance,

processing of records and documents, and the appropriate training of staff, as necessary. 

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES 

• Advanced knowledge of accounting procedures and budget analysis 
• Advanced ability to create computer spreadsheets and reports 
• Thorough knowledge of bookkeeping terminology, methods, procedures and equipment
• Thorough knowledge of standard office procedures, practices and equipment
• General knowledge of accounting principles and related data processing equipment
• Ability to understand and follow oral and written directions 
• Ability to establish and follow detailed work procedures 
• Ability to post accounts and perform mathematical computations with speed and accuracy
• Advanced skill in using a variety of office machines and computer equipment along with some typing ability 
• Ability to establish and maintain effective working relationships with associates 

EDUCATION, TRAINING, AND EXPERIENCE 

• High School Diploma with additional credit hours and/or training in bookkeeping skills
• Two (2) years of experience in performing secretarial and/or bookkeeping work
• Experience working with computer spreadsheets 
• Any equivalent combination of training and experience that provides the required knowledge,  skills and abilities.

PREFERRED QUALIFICATIONS:

• Associate’s Degree or Vocational Training from an accredited institution in Accounting,  Bookkeeping, Finance, or other related area 
• Three (3) to five (5) years of experience serving as a bookkeeper and/or secretary in a public  school setting 
• Must possess a valid driver’s license issued by the NC Department of Motor Vehicles

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Carry out the job of school treasurer with integrity and the highest ethical standards;
• Maintain a complete and systematic set of records of all financial transactions of the school.
• Record detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions and records.
• Summarize and balance entries recorded in individual journals and ledgers, and transfer data as appropriate.
• Trace errors and record adjustments to correct charges or credits posted to incorrect accounts.
• Keep a complete record of all amounts of money, following the form and detail prescribed by the Chief Finance Officer
• Reconcile canceled checks with bank statements and verify bank balance with statements. 
• Prepare all payroll records for monthly and semi-monthly payrolls including the appropriate notice for FMLA or other leave options;
• Maintain financial records and complete monthly reports for Finance.
• Complete all bank deposits of school monies;
• Responsible for the school’s accounts receivable and accounts payable.
• Ensure adherence with all OCS policies and administrative directives governing fiscal matters
• Attend all professional development/training as prescribed by the Principal and/or OCS Chief Finance Officer in order to convey and/or gather info required for performing job duties.
• Respond to inquiries and provide direction to staff and administration regarding financial policies and procedures. e.g. implementation of news software such as timekeeper, process changes for submitting staff development and employee reimbursements);
• Maintain functional familiarity with accounting and HR applications necessary to successfully complete the job requirements, e.g. timekeeper, LINQ, School Funds online, AESOP,
• Perform other duties as may be assigned by the Principal.
• Maintain records of all field trips
• Prepare Fiscal Notes for Chief Finance Officer and maintain contract logs
• Maintain current W-9 information and report this list yearly to the school system Finance Office.
• Check each student withdrawal for lost or damaged books or any outstanding obligations and sign each withdrawal.
• Maintain Unclaimed Property report for the school system Finance Office.
• Maintain long-distance and fax logs and track calls on the monthly report.
• Perform other work as assigned by the Principal or the Chief Finance Officer

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this  position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and  skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with  HR review and approval, any time.