What are the responsibilities and job description for the Executive Assistant/Office Manager position at 360 Equipment Finance, LLC?
Benefits:
Are you proactive & impatient, but an amiable communicator? Those who know you describe you as impatient and you can overwhelm others with your speedy delivery. While you sometimes move too quickly, you enjoy "spinning plates" and thrive in an environment with many moving parts. You're a detail-oriented perfectionist who gets the job done. Then please apply!
Core Values:
Description:
The Executive Assistant/Office Manager establishes and is responsible for the daily office operation and leadership team support. By keeping the office properly outfitted and providing administrative support to the rest of the team, the Executive Assistant/Office Manager is critical to maintaining efficient and harmonious operation.
Duties and Expectations:
Experience:
- 401(k)
- 401(k) matching
- Bonus based on performance
- Company parties
- Competitive salary
- Dental insurance
- Free food & snacks
- Health insurance
- Paid time off
- Vision insurance
Are you proactive & impatient, but an amiable communicator? Those who know you describe you as impatient and you can overwhelm others with your speedy delivery. While you sometimes move too quickly, you enjoy "spinning plates" and thrive in an environment with many moving parts. You're a detail-oriented perfectionist who gets the job done. Then please apply!
Core Values:
- Attitude of Gratitude: Replace "have to" with "get to"
- Total Commitment: Total Commitment to who we are, what we do and where we are going
- Unparalleled Levels of Service: Going above and beyond
- Continuous Improvement: Be passionate about seeking solutions. No matter how good we are today, let's be better tomorrow.
Description:
The Executive Assistant/Office Manager establishes and is responsible for the daily office operation and leadership team support. By keeping the office properly outfitted and providing administrative support to the rest of the team, the Executive Assistant/Office Manager is critical to maintaining efficient and harmonious operation.
Duties and Expectations:
- Provide support to President and leadership team in the day-to-day operations of the business
- Manage office space, coordinate with property management company for building issues
- Meeting planning/facilitation for local social events, meetings, and trainings.
- Manage team travel and procurement of supplies, maintain overall office and lunchroom tidiness
- Calendar management, scheduling meetings/calls for internal and external participants.
- Manage new employee onboarding process to include coordinating interview schedules, candidate travel, secure seating, procurement of supplies and technology and ensuring the new hires completion of required training and certifications.
- Set up and execute email and social media marketing, tradeshow booths, giveaways, handouts, etc.
- Manage and obtain all contract titling and insurance needs. Work with outside vendors, customers and brokers to get completed in a timely manner
- Additional duties as assigned
Experience:
- 2 years of administrative assistant experience, preferably in financial services industry.
- Bachelor’s degree (preferred), or equivalent experience.
- Strong organizational and administrative skills, as well as a high degree of accuracy and attention to detail.
- The ability to handle sensitive and confidential information with diplomacy and discretion.
- The ability to manage multiple and changing priorities, while maintaining a flexible, positive and professional attitude.
- High level of proficiency in PowerPoint, Word and Excel.
- Demonstrated excellent verbal and written communication.
- Strong time management, planning and scheduling skills
- Ability and comfort with multi-tasking
- Ability to handle emergency requests with grace and aplomb