What are the responsibilities and job description for the Operations Specialist position at 360 Equipment Finance?
300 Beardsley Lane
Building D, Suite 201
Austin, TX 78746
www.360equipmentfinance.com
Operations Specialist
Are you proactive & impatient, but an amiable communicator? Those who know you describe you as impatient and you can overwhelm others with your speedy delivery. While you sometimes move too quickly, you enjoy "spinning plates" and thrive in an environment with many moving parts. You're a detail-oriented perfectionist who gets the job done. Then please apply!
The Operations Specialist is the center of office operations and helps with the operations of a deal. The Operations Specialist is responsible for titling, insurance, office/building management, events, some UCC’s and marketing execution. Accuracy, speed and efficiency are all important.
Duties and Expectations:
· Manage office space, stock kitchen, schedule conference room and work with outside property management company on building maintenance.
· Write draft press releases and get them published
· Plan customer marketing calendar and deliver through our various channels
· Plan all-company events and fun activities – Chief Excitement Officer
· Work with outside vendors that support post-booking customer contract management, making sure we deliver exceptional customer service
· Manage and process all UCC 3 filings
· Manage and process all titling and insurance
· Train with Sr. Contract Manager as a backup for customer closing documents
· Special projects & additional duties as assigned
Experience:
- Bachelor’s degree (preferred), or equivalent experience.
- Strong organizational skills, as well as a high degree of accuracy and attention to detail.
- The ability to handle sensitive and confidential information with diplomacy and discretion.
- The ability to manage multiple and changing priorities, while maintaining a flexible, positive and professional attitude.
- High level of proficiency in PowerPoint, Word and Excel.
- Experience with Salesforce or other CRM, preferred experience with DocuSign
- Demonstrated excellent verbal and written communication.
- Strong time management skills
- Ability and comfort with managing many things at once
- Ability to handle emergency requests with grace and aplomb