What are the responsibilities and job description for the Operations Coordinator | Warehouse, Dispatch & Admin Support position at 3Phase Elevator Corporation?
3Phase Elevator is hiring a reliable and detail-oriented Operations Coordinator to support our warehouse, dispatch, and administrative operations. This role is crucial to keeping our field teams running efficiently and safely. If you have strong organizational skills, enjoy multitasking, and have experience in logistics or field service support, this could be the perfect fit.
Key Responsibilities:
Warehouse & Logistics:
- Maintain inventory of elevator parts, tools, and materials
- Oversee shipping, receiving, and warehouse organization
- Operate forklift and drive DOT-regulated non-CDL truck for job site deliveries
- Load/unload materials safely and track documentation
Dispatch & Coordination:
- Answer phones and dispatch elevator mechanics for installs, repairs, and maintenance
- Track job progress and update field and office teams
- Ensure field crews have proper materials and tools
Administrative Support:
- Process work orders and maintain compliance documentation
- Assist with purchasing and vendor coordination
- Track tool and equipment assignments for field staff
Employee Onboarding & Payroll:
- Handle onboarding, training coordination, and offboarding
- Collect and process timesheets
- Ensure compliance with industry safety and regulatory standards
Qualifications:
- 2 years of college or equivalent work experience
- 5 years in warehouse/logistics, dispatch, or administrative support roles
- Elevator industry or construction field service experience preferred
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Experience with QuickBooks; Liftkeeper software a plus
- Valid driver’s license & DOT medical card required
- Forklift certification (or willing to obtain)
- Able to lift up to 100 lbs and work in a warehouse environment
- Must successfully complete a pre-employment drug test
Job Type: Full-time
Pay: $27.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- Day shift
License/Certification:
- Driver's License (Required)
- Forklift Certification (Preferred)
Ability to Commute:
- Wallingford, CT 06492 (Required)
Ability to Relocate:
- Wallingford, CT 06492: Relocate before starting work (Required)
Work Location: In person
Salary : $27 - $30