Executive Administrative Assistant, Development, OVP

3TG Staffing Solutions  

Who Are We?  

We are a 100% women-owned business with a diverse, supportive, and collaborative team dedicated to providing exceptional solutions and qualified talent for our clients. Our company values open communication and teamwork, ensuring a positive and encouraging environment for all. If you're looking for a workplace where your contributions are valued and you can thrive professionally, we'd love to hear from you!

What do we do?  

We assist experienced professionals in securing new employment opportunities through our comprehensive recruiting, training, and staffing processes. Our approach ensures strategic planning, efficient execution, and effective outcomes. 3TG specializes in high-quality direct-hire, temp-to-hire, and strategic consulting services, both virtually and on-site. We focus on business operations roles, from entry-level to senior management, across a range of industries.

Programs Development department seeks to identify donors, generate gifts, and manage funds and donor relationships via six sub-departments: Major Gifts; Ambassadors Circle; Research; Carter Center Weekend; Direct Marketing; Donor Services; Estate and Gift Planning; Health, Peace and Education Programs; and Leadership Gifts.

SUMMARY:

The Executive Administrative Assistant supports the Vice President for Development by organizing and coordinating administrative and financial matters for the Development Unit, which includes Individual Giving, Institutional Giving, and Operations and Stewardship.

• The role requires a detail-oriented individual with strong organizational skills, good judgment, discretion, and the ability to manage multiple priorities independently.
• Liaises between the Vice President and various departments, including Health and Peace Programs, Finance, Overseas Operations, Events, Volunteers, the Office of the CEOas well as external partners, on a wide range of Center activities.

FORMAL JOB DESCRIPTION:

• Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
• Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
• Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
• Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
• Assists in the administration and interpretation of policies and procedures for the organization and department.
• May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
• May act as a spokesperson for departmental inquiries.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
• Previous experience with various personal computer software applications.
• Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

PREFERRED QUALIFICATIONS:

• Office administration experience as an assistant to an executive level position. 
• Writing experience with strong grammar skills.
• Experience using cloud-based CRM software for fundraising, events, gifts, and marketing campaigns.
• Blackbaud’s Raiser’s Edge experience is preferred, or a demonstrated ability to be trained in its use.
• Experience using ERP accounting software, such as Unit4, or the ability to be trained on it. 
• Knowledge of MS Office Products is necessary, and experience with Word, Access, Excel, Outlook, Internet and Email communications is required.