What are the responsibilities and job description for the Program Coordinator position at 3TG Staffing Solutions?
3TG Staffing Solutions
Who Are We?
We are a 100% women-owned business comprised of an encouraging, supportive, and diverse team who works to provide solutions and qualified staff for our clients. We maintain a high level of communication and function as a cohesive, collaborative team. If we sound like a good fit for you, we would love to hear from you!
What do we do?
We help experienced talent regain employment. Our recruiting, training and staffing process ensures effective strategy, efficient planning, and timely execution. We specialize in top-quality direct-hire, temp-to-hire, and strategy consulting services virtually and on-site. 3TG specializes in business operations positions from entry-level to upper-level management in various industries.
Position Summary
An exciting opportunity awaits a dynamic and result-driven individual to spearhead programs and strategic initiatives for the GA AIM project. Reporting to the Project Director, the ideal candidate will wear multiple hats in a fast-paced environment, managing key projects like Educational Workshops, Mobile Vehicle Engagement Events, Technology Demonstrations, Partner Meetings/Site Visits, and Community Engagement Sessions. The role aligns seamlessly with our client's vision, mission, and values, emphasizing excellent support and continuous quality improvement.
- Content Planning:
- Collaborate with internal teams and external partners to understand event requirements.
- Assist in the conceptualization and development of event themes and concepts.
- Contribute to the creation of comprehensive event plans, including timelines and task assignments.
- Logistics Management:
- Coordinate and supervise the set-up and breakdown of events, ensuring all elements are in place.
- Manage vendor relationships and oversee their involvement in event logistics.
- Ensure all equipment, materials, and resources are procured and available for each event.
- On-Site Coordination:
- Execute on-site management, overseeing all event activities and addressing issues as they arise.
- Coordinate with staff, volunteers, and vendors to ensure smooth event operations.
- Troubleshoot and resolve logistical challenges in real-time.
- Communication:
- Maintain clear and consistent communication with internal and external stakeholders.
- Provide detailed event briefings to all involved parties to ensure a shared understanding of roles and responsibilities.
- Budget Oversight:
- Assist in budget planning and tracking for each event.
- Monitor expenses related to event logistics and provide regular updates to the Event Manager.
- Documentation:
- Maintain accurate records of all event logistics, including set-up/breakdown checklists and vendor contracts.
- Prepare post-event reports highlighting successes and areas for improvement.
- Safety and Compliance:
- Ensure compliance with all safety regulations and venue requirements.
- Implement and communicate health and safety protocols for events.
Requirements:
- Proven experience in event coordination and logistics management.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Detail-oriented with a focus on delivering high-quality events.
- Ability to work flexible hours, including evenings and weekends.
- Proficient in using event management software and Microsoft Office Suite.
Core Competencies:
- Efficient Execution: Capable of efficiently managing event logistics from set-up to breakdown.
- Problem-Solving: Quick thinking and adept at resolving challenges during events.
- Collaboration: Works well with cross-functional teams, vendors, and volunteers.
- Adaptability: Thrives in a dynamic environment, adjusting plans as needed.
- Communication: Clearly conveys information to team members and stakeholders.
- Attention to Detail: Ensures all elements are meticulously organized for a flawless event experience.
