Purchasing Assistant

Job Description

We are looking for Purchasing Assisntant to join our team!!

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Assisting with the pre-bid and pre-proposal conferences.
• Work with the purchasing manager to run the purchasing department
• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
• Maintaining cordial working relationships with vendors and supervising vendor activities
• Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts
• Using quarterly and annual data to determine purchasing needs and performing inventory management
• Managing purchase orders, overseeing shipping schedules and maintaining purchase records
• Work with warehouse staff to compare deliveries with purchase orders to identify discrepancies
• Conducting ongoing market research to identify beneficial purchase agreements and potential vendors
• Provide assistance to other employees, as required.
• Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
• Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up.
• Perform all functions and responsibilities according to the applicable County Code of Ethics and Florida State Statutes 112.313.
• Issues all advertisements, announcements and notifications for procurements in accordance with all applicable federal, state and local laws, ordinances, rules and regulations, policies and procedures.
• Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
• Performs related work as required for this position description only.
  
  

Required

Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Business Law, Finance, Supply Management, or closely related field.

Minimum five (5) years progressively responsible experience in contract administration, business administration, procurement or purchasing of goods and services or administration contracts, preferably in local government agency are required.

Ability to prepare written and oral reports and presentations.

Strong proficiency with PC's, word processing and spreadsheet applications.