What are the responsibilities and job description for the Purchasing Assistant position at Truck Hero?
POSITION SUMMARY
The Purchasing Assistant will be responsible for the effective sourcing and purchasing of MRO and service orders to support site needs. This position will process purchase requisitions for items and services, follow up with suppliers and / or providers, maintain updated arrival dates for purchased items, and negotiate quotes for items and services as required.
CORE FUNCTIONS
Receive and circulate purchase requisitions for approval based on established criteria.
Conduct research to identify suppliers who can provide the best quality items / services at the best prices within required timeframes.
Request quotes as required.
Process purchase requisitions into purchase orders.
Send purchase orders to suppliers and receive order confirmations to ensure acceptance.
Follow up with suppliers as necessary to ensure that requirements are met.
Track orders through arrival. Update ERP with order details, maintaining accurate ship and arrival dates.
Maintain purchase records for reporting purposes as instructed.
Provide updates on purchase orders to stakeholders as requested or required.
Proactively work with other departments to ensure needs are met.
Perform other tasks as assigned by Manager.
QUALIFICATIONS & REQUIREMENTS
Education and Experience
High school diploma or equivalent; bachelor's degree preferred
ERP and inventory management software experience preferred.
Skills, Abilities, and Knowledge
Skilled in general PC operation / navigation and application-specific experience including SharePoint and Microsoft Office 365 applications (MS Excel, Access, Word, PowerPoint).
Ability to use search engines to initiate supplier identification.
Ability to read, analyze, and interpret information, write reports, business correspondence, and procedures.
Ability to work independently and handle multiple projects simultaneously.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to solve practical problems and deal with a variety of concrete variables; interpret a variety of instructions in multiple formats.
Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative
solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
Travel
Travel is not required.
COMPETENCIES
Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
Responds promptly to internal customer needs; Responds to requests for service and assistance; Meets commitments
Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Balances team and individual responsibilities; Exhibits objectivity and openness to other views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests : Supports everyone's efforts to succeed.
PHYSICAL REQUIREMENTS
This position is subject to sedentary work : exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, or otherwise move objects. Sedentary work involved sitting most of the time. Walking and standing are required occasionally.
Physical Activities
This position is subject to the following physical activities : talking, hearing, and the use of hands, wrists, or fingers in repetitive motions.
Visual Acuity
The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and / or operation of machines (including inspection); using measurement devices; and / or assembly of fabrication of parts at distances close to the eyes.
Working Conditions
While performing the essential functions of this job, the employee works mostly in a normal office environment with occasional exposure to dust, fumes, and noise while in the warehouse.
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