Accounting Assistant

Accounting Assistant:

Position Overview:

We are looking for a detail-oriented and experienced Accountant to join our finance team. The ideal candidate will have a strong background in bookkeeping, accounts receivable/accounts payable, and a thorough knowledge of GAAP. Experience in construction accounting is a plus. This role will assist the Director of Finance in preparing and analyzing financial statements, developing budgets and forecasts, and overseeing accounts payable and receivable processes.

Key Responsibilities:

1. Financial Statement Preparation:

• Assist the Director of Finance in preparing and analyzing financial statements, including balance sheets, income statements, and cash flow statements.
• Ensure accuracy and compliance with accounting standards.

2. Budgeting and Forecasting:

• Collaborate with the Director of Finance to develop annual budgets and forecasts.
• Monitor performance against budget and provide variance analysis.

3. Cost Monitoring and Analysis:

• Monitor project costs and expenses related to architecture, interior design, and construction projects.
• Identify cost-saving opportunities and recommend strategies to improve profitability.

4. Accounts Payable and Receivable Management:

• Oversee accounts payable processes, including invoice processing, payment approvals, and vendor management.
• Manage accounts receivable to ensure timely invoicing and collection of payments from clients.
• Work with banks to submit construction draws.

5. Internal Controls and Compliance:

• Implement and maintain internal controls to safeguard company assets and ensure compliance with policies and procedures.
• Conduct periodic audits to assess the effectiveness of internal controls.

6. Transaction Recording and Reconciliation:

• Record transactions and assign classes to transactions.
• Reconcile bank accounts and credit cards.
• Review financial transactions and financial reports for accuracy.

7. Collaboration with Project Teams:

• Manage accounts payable and receivable processes through collaboration with construction, architecture, and interior design teams.
• Work with the interior design team to record furniture proposals.
• Manage accounts receivable past due accounts.

Qualifications:

• Previous bookkeeping and Accounts Receivable/Accounts Payable experience.
• Previous construction accounting experience is a plus.
• Thorough knowledge of debits/credits and GAAP.
• Strong analytical and mathematical skills.
• Strong attention to detail.
• Strong interpersonal and client interaction skills.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work on prestigious and high-end projects.
• Collaborative and dynamic work environment.