What are the responsibilities and job description for the HR Business Partner position at 4C North America?

Job Description

Our growing company is seeking a dynamic, organized, and adaptable HR Business Partner to oversee essential functions spanning HR (recruitment, onboarding, offboarding, employee relations / compliance, benefits administration, and performance management), payroll / time systems, account receivable / billable, budget management, and support other administrative and office functions of the business. This role is designed for a professional who thrives in a multi-faceted environment and is ready to contribute to the company’s operational success, culture, and sales growth. You will be the primary HR contact for North America, collaborating with a global HR team to ensure alignment with global policies and initiatives.

Key Responsibilities -

1. Human Resources Management (50%)

Manage the end-to-end hiring process, including job postings, candidate screenings, interviews, onboarding, offboarding and all recruitment admin. This will include the development and execution of employment contracts.
Develop and maintain job descriptions and organizational charts.
Ensure compliance with all U.S. federal, state, and local employment laws and regulations. Advise line managers on employee relations and corrective action plans.
Maintain accurate and confidential employee records.
Oversee employee benefits administration, including healthcare, retirement plans, and leave policies.
Ensure our contractor completes the payroll on time and accurately. Create and adjust time system and billing codes as directed by the president.
Drive, support and train local managers in all people & organisation-related processes
Develop local HR policies and routines based on need as the company grows in alignment with group policies and most important - local business requirements
Participate in / ownership of group projects (L&D / Skills development, Talent Management, Employer branding etc) together with team in group HR function.
Report directly to VP for North America and HRD for HR group operational activities.

2. Budget and Financial Management (40%)

Draft, issue, and track all business receivable invoices to ensure full payment within 30 days of completion of work milestones. This will require a close working relationship with all project managers.

Track all business billable debts monthly and ensure payments are complete through designated means. Provide directors and president monthly summary of expenditures compared to allocated budget.

Assist with document management and contract artifacts as required to corporate finance.

Assist with the development of year-on-year budget development and analysis.

Assist with maintaining local, state, and federal registrations and certifications on an annual basis.

Manage company banking, including credit card accounts, payment processing, and financial documentation.

3. Other Duties Assigned (10%)

Assist the Office Manager with planning, organizing, and executing office events, team-building activities, and other initiatives to foster a positive workplace environment as directed by the president.

Assist with the management of several administrative systems within the company that span from HR to Finance to Operations and Sales.

Qualifications -

Required :

Proven experience in a multifaceted role combining HR, finance, and / or support responsibilities.

Familiarity with U.S. employment laws and HR compliance requirements.

Strong financial acumen and experience with budget tracking, expense management, or similar functions.

Knowledge of accounting software (e.g., QuickBooks).

Proficiency in using CRM platforms (e.g., Salesforce, HubSpot) and office software (e.g., MS Office, Google Workspace).

Excellent communication skills, both written and verbal, with a professional demeanor.

Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities.

Preferred :

Military or defense industry experience

Previous experience in a small business or start-up environment.

Experience organizing company events and promoting employee engagement.

Sales or pre-sales experience

Key Attributes for Success

Administration : Strong organizational skills and ability to muti-task activities

Adaptability : Comfortable wearing multiple hats and navigating a fast-paced environment.

Team Player : Works collaboratively with leadership and team members across departments.

Problem Solver : Approaches challenges with creativity and resourcefulness.

Cultural Fit : Enthusiastic about building and maintaining a positive, inclusive workplace culture.

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