What are the responsibilities and job description for the Accounts Payable position at 4M Building Solutions LLC?
Accounts Payable
Job Summary:
The Accounts Payable Clerk will be responsible for monitoring the outflow of capital for the company.
Supervisory Responsibilities:
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May supervise clerical AP staff
Duties/Responsibilities:
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, obtaining certificates of insurance, and resolving discrepancies.
- Administers company credit cards and gas cards and verifies that there is adequate documentation for audit purposes.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Records entry of, verifies documentation for, and distributes petty cash.
- Calculates and reports sales tax based on paid invoices.
- Other related duties as assigned.
Required Skills/Abilities:
- Must be reliable and extremely trustworthy.
- Must be proficient in Microsoft Office Suite or related programs.
- Must be able to learn other accounting software systems.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidential and meticulous records.
Education and Experience:
- High school diploma required; Business or Accounting degree preferred.
- Certified Accounts Payable Professional (CAPP) certification preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
