Accounts Payable

Job Summary:

• May supervise clerical AP staff

Duties/Responsibilities:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, obtaining certificates of insurance, and resolving discrepancies.
• Administers company credit cards and gas cards and verifies that there is adequate documentation for audit purposes.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices.
• Other related duties as assigned.

Required Skills/Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Education and Experience:

• High school diploma required; Business or Accounting degree preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.