What are the responsibilities and job description for the Accounts Payable Assistant position at iSuite?
Accounting Department Opportunity: Accounts Payable Assistant
iSuite L.L.C. is seeking a qualified professional to join our Accounting team. iSuite is a business support services organization formed in 2023. The organization provides business development and pursuit, estimating, safety, accounting, human resources, information technology, marketing, and training services to clients within the Architecture, Engineering, Construction (A/E/C) industry.
This shared-services company supports the IMI business units and provides a uniform, employee-based culture founded on our Support the Build mentality. This mentality aligns with our employee-owned company so that all personnel take an owner’s mindset approach to our business. iSuite is headquartered in Nashville, TN and has branches in Granite City, IL, Chesterfield, MO and Charlotte, NC.
We are currently looking for a Accounts Payable Assistant to join our Accounting team located at our headquarters in Granite City, IL. Our ideal candidate for a Accounts Payable Assistant is someone who has 3-5 years of experience in a similar role. We are looking for an individual who is reliable and precise to help us properly maintain our payable information and can assign invoices to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within the construction industry.
Primary responsibilities for iSuite’s Accounts Payable Assistant include:
- Scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
- Reviewing all invoices for appropriate documentation and approval prior to payment.
- Prioritizing invoices according to cash discount potential and payment terms.
- Processing check requests.
- Responding to all vendor inquiries.
- Assisting in month end closing.
- Maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Assisting with other projects assigned.
Primary qualifications for iSuite’s Accounts Payable Assistant include:
- 3-5 years of experience in accounts payable within the construction industry is preferred.
- Performs efficiently in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
- Familiarity with Accounting Software and experience with Vista by Viewpoint is a plus.
- Exceptional communication (oral and written) and interpretation skills.
- Ability to follow standard filing procedures.
- Displays a strong attention to detail, while having the ability to make quick, informed decisions.
- Ability to work within an environment with deadlines, and when tasked with multiple duties your attention to detail stays consistent.
- Ability to work under pressure within a fast-paced environment.
- Works well with others within an organization by having a positive, helpful attitude; takes ownership of the role and seeks ways to improve processes.
COMPENSATION AND BENEFITS:
- Employee Stock Ownership Program
- Experience based salary
- Discretionary Annual Bonus'
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401k with Discretionary Company Contributions
- Paid Time Off (Vacation; Sick Time)
- Paid Company Holidays
- Paid Parental Leave
- Tuition Reimbursement Program
- Employee Assistance Program
- Gym Reimbursements
DIVERSITY:
Our commitment to diversity and inclusion starts with us. The IMI companies strive to build a team that is truly reflective of the communities we serve in every level of our business. We know that when diverse minds and perspectives come together, the possibilities are limitless.
WHY iSuite L.L.C?
At the IMI companies, we don’t just admire thinking outside of the box, we encourage it. IMI knows that to tackle the challenging projects we are faced with every day takes a team of creative problem solvers who aren’t afraid to be bold. Which is why IMI companies work every day to create a work environment that gives back to our employees. Our family-first approach and commitment to work-life balance are just a couple of the things that make the IMI companies an ideal career destination.
Our philosophy is to hire talented people, provide them with the training, tools, and resources to be successful, empower them to go and contribute to the success of the company, and to reward performance. If you’re ready to be a part of our team AND a part of our solution, APPLY TODAY!
EOE/M/F/V/D
