Operations Coordinator

We are an equal opportunity employer that celebrates diversity. We do not discriminate on the basis of race, color, religion, sex, gender identity, national origin, sexual orientation, marital status, age or disability. All employment decisions are based on qualifications, merit and business need.

Position Overview:

We are seeking a versatile and highly organized Operations Coordinator to join our team. This key role will support a wide range of functions, including administration of the company fleet, payroll administration, accounting tasks, and assisting the C-suite with various administrative duties. The Operations Coordinator will also act as the HR representative for the company, managing employee benefits programs and supporting HR-related functions. The ideal candidate will possess strong multitasking abilities, attention to detail, and a proactive mindset, with the ability to work closely with senior leadership and other departments.

Key Responsibilities:

Human Resources: Note: one of the two main functions of the position, listed first.

• Act as the HR representative for the company, handling employee inquiries and providing support on HR policies and procedures.
• Administer employee benefits programs, including health insurance, retirement plans, and other perks.
• Assist in recruitment efforts, onboarding new employees, and maintaining employee records.
• Ensure compliance with all federal, state, and local labor laws and regulations.
• Manage employee time off requests, including vacation, sick leave, and other paid time off.

Accounts Receivable and Accounting Support: Note: the other main function of the position.

• Actively monitor and manage Accounts Receivable, keeping all collections within company standards.
• Support the CFO and Controller with financial reporting, budgeting, and auditing tasks as needed.
• Administer employee payroll, ensuring accuracy and timely processing.
• Assist with accounting functions, including invoicing, expense tracking, and financial record keeping.

Fleet Administration:

• Maintain accurate records of all fleet vehicles, including insurance, registration, and inspection details.

C-Suite Administration:

• Provide administrative support to the C-suite executives, including scheduling meetings, managing communications, and preparing documents.
• Maintain the office and cleaning supplies.
• Daily errands to include the bank and the post office plus any additional required.
• Assist with special projects and other tasks as directed by the C-suite.

Other Duties:

• Perform other duties as assigned to support the overall operations of the company.

Qualifications:

• 2 years of experience in an administrative or operations support role, preferably in a fleet, HR, or accounting environment.
• Experience with HR functions, including benefits administration and employee relations.
• Basic understanding of accounting principles.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and time management skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to multitask effectively in a fast-paced environment.
• Previous experience in Accounts Receivable and Payroll Administration is a plus.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Occasional lifting of up to 20 lbs. may be required.

Additional Requirements:

• Reliable transportation.
• Must have a smart phone.

Compensation:

• $17-22.00 hourly, based on experience.
• Retirement benefits.

Joining us means being part of a dynamic team dedicated to excellence. If you are ready to take on a challenging role and make a difference in the maintenance operations of our company, we encourage you to apply.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Human resources: 2 years (Preferred)

Ability to Commute:

• Cheyenne, WY 82001 (Required)

Ability to Relocate:

• Cheyenne, WY 82001: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $22