AR Specialist

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com

• Notice: Know Your Rights: Workplace Discrimination is Illegal
• Notice: Pay Transparency Nondiscrimination (English)
• Aviso: Transparencia en el Pago No Discriminación (Spanish)

Job Description:

Job Summary: 

The role involves handling administrative tasks related to financial processes and contributing to the preparation of Financial Statements. It ensures compliance with legal regulations, accounting rules, and internal controls while adhering to the standards set by the Group experts and process managers. The position applies financial processes and tools for financial transactions in line with IFRS and utilizes specific finance knowledge in Accounts Receivable. Additionally, it applies accounting principles to general accounting and other financial transactions, while proposing continuous improvement actions for the Accounts Receivable process.

Primary Responsibilities: (List, in order of importance, the primary responsibilities and deliverables this job is expected to perform and the approximate percentage of time required by these deliverables. This is not meant to be an exhaustive list and should highlight key responsibilities and job outputs.)

Collection of outstanding customer’s invoices and process manual billing:     70 %

• Send weekly acct statements and Dunning notes
•  Confirm status of receiving $10K orders and invoices 2 weeks before they are due to ensure timely payment and target resolve possible discrepancies before invoice is due
• Provide weekly updates to VAS S. Management team on status of top past due accts 
• Post manual invoices and credit memos, process invoice cancellation requests, credit and debit memos and invoices for exchange sales.  

Credit Management:      10%

• Analize credit status of the customers to maintain reliable accounts credit limits to support order release requests
• Collect credit references, run credit reports and record all support in SAP
• Update and maintain in SAP credit master data 

Cash Application     10 %

•  Apply incoming customer’s payments and provide daily cash reconciliation report to Sr. Management team
• Timely address and resolve customer’s payments discrepancies to keep AR Aging clean with saved support for all closed cases

Master data Management        10%

• Work closely with VAS Export Team by unblocking KYC approved and setting up new accounts
• Set up and update credit management master data and electronic invoicing

Additional Responsibilities: 

• Prepare aging report and send it to the Head of Finance, monthly.
• Support for the different audit processes.
•  KYC liaison with AAI, ensuring fully compliant with all Customers.
• Application of internal controls in the transactions’ postings.
• Build relationships with customers to ensure open and regular communication.
•  Assist management with other ad-hoc tasks as requested.
• Comply with safety policies and procedures
• Comply with Finance and AR policies and procedures as outlined in Airbus Directives 

Qualified Experience and Training:  (Essential minimum qualifications. Include required years of experience and education. Also list travel, and if applicable, citizenship eligibility and clearance. Please provide requirements for technical, behavior and dexterity skills.) 

Education:

Required

• Finance / Accounting / Business Admin/ Economics degree 

Experience:

Required

• Finance / Accounting background with 2-3 years of experience in Accounting processes (in AR or Bank Accounting being a plus) 

Licensure/Certifications:

Required

• N/A

Preferred

• N/A

Travel Required: 

•    0  % Domestic and International

Citizenship: 

•  Authorized to work in the US, Able to work in US without current or future need for  visa sponsorship)

Clearance:

• None

Qualified Skills:  (Essential minimum qualifications. List knowledge, demonstrated capabilities, and competencies. Please provide requirements for technical, behavior and dexterity skills.)

Knowledge, Skills, Demonstrated Capabilities:

Preferred

• Capability to manage internal customers’ expectations and process efficiency

• Accounting transactions and closing - Advanced Level

• Internal Financial Control Standards - Advanced Level

• Lean principles for process continuous improvement

• Capacity to understand internal customer mindset and to translate in concrete actions

• IFRS and accounting processes - Autonomous Level

• Good understanding of internal controls principles 

Communication Skills: 

Required: 

• English

Technical Systems Proficiency:

Preferred:

• SAP/FICO

Complexity of the Role: 

• Act as « guardian of the temple » with regards to compliance, standard process and business rules: (i) ensure that all compliance and internal control related topics are followed by using the correct procedures when processing invoices, (ii) be alert to fraud attempts and (iii) promote compliance amongst internal and external stakeholders

• Support continuous improvement opportunities and solution implementation, working with colleagues, internal and external customers, suppliers, to solve issues and roll-out improvements 

Level of Decision Making: (Provide level of decision making (strategic, tactical, operational) and impact of decisions.)

• N/A

Organizational information:

The Chief Financial Officer (CFO) and Head of Accounting oversee the entire finance function, with all finance-related positions reporting to both of them. The Finance Manager acts as the direct supervisor for the finance team, providing day-to-day management and guidance.

Direct Reports: 

Is this a people manager? No    

Job Dimensions: (List specific examples of direct responsibility this position has for company assets, revenue, budget and financial responsibility, strategic influence, customer relationships and impact on customers, key figures per year.)

•  Assist management with other ad-hoc tasks as requested.
• Comply with safety policies and procedures
• Comply with Finance and AR policies and procedures as outlined in Airbus Directives 

Nature of Contacts: 

•  Build relationship with customer to ensure open and regular communication 
•  Prepare ageing report and send to the Head of Finance, monthly 
• Send to the customer reconciliation debt letters monthly

Physical Requirements: 

• Onsite or remote: 100 % Onsite
• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Daily
• Speaking:  able to speak in conversations and meetings, deliver information and participate in communications.Daily
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. N/A
• Lifting:  able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. N/A
• Pushing / Pulling:  able to push and pull small office furniture and some equipment and tools. N/A
• Sitting:  able to sit for long periods of time in meetings, working on computer. Daily
• Squatting / Kneeling:  able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on production floor. Daily
• Travel:  able to travel independently and at short notice. N/A
• Walking (include routine walking such as to a shared printer to retrieve documents):  able to walk through office and production areas including uneven surfaces. N/A
• Personal Protective Equipment required:  Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site N/A
• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visit, appropriate hearing/eye protection may also be required when visiting the shop floor. N/A

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Employment Type:

Experience Level:

Remote Type:

Job Family: