What are the responsibilities and job description for the Bookkeeper position at 5th HQ?
Job Description:
We are seeking a detail-oriented and organized Bookkeeper to join our team. The ideal candidate will be responsible for managing various accounting and clerical tasks, ensuring the accuracy of financial records, and supporting the smooth operation of our business. This role requires proficiency in QuickBooks, Excel, and experience in accounts receivable (A/R), accounts payable (A/P), and bill collecting.
Key Responsibilities:
- Bookkeeping & Clerical Work: Maintain accurate financial records and ensure all transactions are recorded properly. Perform general clerical tasks such as filing, data entry, and document management.
- QuickBooks Management: Manage financial accounts using QuickBooks, including bank reconciliations and ledger maintenance. Generate financial reports as needed.
- Excel & Financial Analysis: Utilize Excel for financial data analysis, reporting, and tracking expenses. Create and maintain spreadsheets for budgeting and forecasting.
- Accounts Receivable (A/R): Manage the billing process and ensure timely collection of payments. Monitor customer accounts and follow up on overdue invoices.
- Accounts Payable (A/P): Process and verify invoices, ensuring accuracy and timely payment to vendors. Maintain records of all transactions and resolve discrepancies.
- Bill Collecting: Initiate and manage collection efforts for overdue accounts, maintaining professional communication with clients.
- Payroll Processing: Assist with or manage the preparation and processing of weekly payroll. Ensure accurate and timely payment of employees.
- HR Duties: Support the HR department with basic tasks such as maintaining employee records and assisting with onboarding processes.
Qualifications:
- Proven experience as a bookkeeper or in a similar role.
- Proficiency in QuickBooks and Excel.
- Strong understanding of accounting principles and practices.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple tasks and meet deadlines.
- Good communication skills and ability to work independently.
- Experience with A/R, A/P, and payroll processing is a plus.
- Familiarity with basic HR functions is desirable.
Education:
- High school diploma or equivalent required.
- Additional certification in bookkeeping or accounting is a plus.
