Executive Assistant

Executive Assistant

Regular Full-Time

World Travel Service HQ

Salary Range: $65,000.00 To $85,000.00 Annually

The BCD Mid-Market Division is looking for an Executive Assistant to join the team. This role supports the CEO and Presidents of World Travel Service, Acendas Travel, and Adelman Travel. 

Ideal candidates will have previous experience working with C-Level executives both in person and in remote situations. Preferably this person will be located in Knoxville, TN or Overland Park, KS. 

Job Summary

Provide strategic administrative support to the CEO and Presidents, ensuring seamless communication and efficient operations. Manage and prioritize incoming communications, schedule high-level meetings and appointments, and produce professional-grade correspondence, presentations, and reports. Record and maintain minutes for executive meetings, assist in organizing corporate client events, and handle sensitive and confidential information with the utmost discretion. Additionally, offer administrative support to other C-level executives as required.

Scope

• Executive Support: Providing comprehensive administrative assistance to the CEO and Presidents, including managing their schedules, handling communications, and preparing high-quality documents.
• Meeting Coordination: Scheduling and organizing high-level meetings, recording minutes, and ensuring follow-up on action items.
• Communication Management: Managing incoming and outgoing communications, ensuring timely and appropriate responses.
• Event Planning: Assisting with the planning and execution of corporate client events.
• Confidentiality: Handling sensitive and confidential information with the highest level of discretion.
• Cross-functional Support: Offering administrative support to other C-level executives as needed.

Essential Duties and Responsibilities

• Schedule and organize meetings and appointments for all executives, ensuring meeting rooms are prepared and equipped as needed.
• Collaborate with travel agents to book travel, schedule internal meetings, and manage executive expense reports.
• Ensure executives are fully prepared for upcoming meetings by gathering and organizing necessary documents.
• Produce high-quality correspondence, presentations, and reports that reflect the organization's standards.
• Prepare meeting agendas, record, transcribe and distribute Leadership Meeting minutes.
• Coordinate and oversee corporate events, including those occurring after regular office hours.
• Manage special food and beverage orders for Chiefs’ suite, as applicable.
• Manage internal databases.
• Ensure the filing system is organized and current.
• Provide administrative support for other C-level executives as needed, ensuring cohesive executive operations.

Qualifications

• High school diploma.
• Minimum of five years’ proven experience working with C-level executives as an executive assistant.
• Experience exercising discretion and confidentiality with sensitive company information.
• Advanced proficiency of Microsoft Office Suite.
• Advanced proficiency of online calendars and cloud-based systems.

Interested? 

If so, apply now by using the link on the site.  We look forward to hearing from you!

Salary : $65,000