Program Coordinator

As a Program Coordinator provides essential support to the Program Manager and the team, helping to coordinate activities, maintain schedules, and ensure smooth operations across the program. Organizational skills and attention to detail will be key in driving program goals, ensuring tasks are completed on time, and supporting the program's overall success. This full-time position is required to be on-site in the Oklahoma City, OK area.  

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.   

ESSENTIAL REQUIREMENTS

• Must be able to obtain and maintain a Public Trust Clearance.

• Bachelor’s degree in Business Administration, Project Management, or a related field. 

• Five to seven (5-7) years of experience in program administration, project support, or a similar role. 

• Strong organizational skills, with a keen attention to detail and the ability to prioritize tasks effectively. 

• Proven ability to manage multiple tasks, meet deadlines, and drive program goals forward in a dynamic environment. 

• Excellent communication skills, with the ability to interact effectively with internal and external stakeholders. 

• Proficiency in project management tools (e.g., Microsoft Project, Asana, Trello) and Microsoft Office Suite (Excel, Word, PowerPoint). 

• Strong problem-solving skills, with the ability to handle issues and challenges as they arise in the program. 

• Ability to work independently and collaborate with cross-functional teams to achieve program objectives. 

KEY DUTIES AND RESPONSIBILITIES

Essential Duties and responsibilities include the following. Other duties may be assigned. 

• Provides day-to-day administrative support to the Program Manager and the team, ensuring that all program activities are organized and aligned with program objectives. 

• Assists in developing and maintaining program schedules, ensuring deadlines are met and all stakeholders are informed of progress and changes. 

• Coordinates meetings, track action items, and maintain up-to-date project documentation and files. 

• Organizes and prioritizes tasks to ensure that all program requirements are met promptly and efficiently. 

• Monitors program activities and ensure they are executed according to plan, identifying any potential risks or issues and addressing them proactively. 

• Assists with budget tracking, procurement activities, and resource allocation to support program operations. 

• Facilitates communication between program stakeholders, ensuring information is shared effectively and all team members are aligned. 

• Prepares reports and presentations for senior leadership, summarizing program progress, key milestones, and any issues requiring attention. 

• Maintains detailed records of program activities, ensuring data is accurate and up to date for program tracking and reporting. 

• Provides support with logistics, including coordinating travel arrangements, organizing resources, and managing vendors as needed. 

• Contributes to continuous improvement by providing feedback on processes and suggesting improvements to streamline program administration. 

EDUCATION AND EXPERIENCE

Bachelor’s degree in Business Administration, Project Management, or a related field and five to seven (5-7) years of experience in program administration, project support, or a similar role. Strong organizational skills, with a keen attention to detail and the ability to prioritize tasks effectively. 

PHYSICAL DEMANDS

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. 

EOE including Disability/Vet

CNI offers a comprehensive benefits package that includes:

• Medical

• Dental

• Vision

• 401(k)

• Family Planning/Fertility Assistance

• STD/LTD/Basic Life/AD&D

• Legal-Aid Program

• Employee Assistance Program (EAP)

• Paid Time Off (PTO) – (11) Federal Holidays

• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).