What are the responsibilities and job description for the Administrative Support Specialist position at 80Twenty?
At 80Twenty, we are empowering executives and teams to inspire action, drive impact, and deliver exceptional results. As a leading boutique communication and leadership development firm, we work with Fortune 100 companies like Apple, Uber, Deloitte, and American Express.
The Chief Executive Officer (CEO) is seeking a highly motivated and experienced Executive Assistant to provide direct support in a fast-paced, outcome-focused environment. This full-time, salaried position is based in the CEO's home studio in Mill Valley, California.
Key Responsibilities:
- Calendar Management: Effectively manage and organize the CEO's professional and personal schedule, ensuring timely meetings and appointments.
- Email Communications: Monitor and draft emails on behalf of the CEO.
- Travel Coordination: Work with a dedicated travel agent to ensure seamless coordination for both professional and personal travel.
- Meeting Preparation: Collaborate with the Chief of Staff to prepare agendas, documentation, and briefings for meetings attended by the CEO.
- Technology Assistance: Troubleshoot technology issues and provide guidance on using various technologies.
- Document and Resource Management: Organize and manage important documents, files, and records.
- Confidentiality: Uphold a high level of discretion and confidentiality when handling sensitive information related to the CEO and executive leadership.
- Prioritization and Time Management: Prioritize tasks and responsibilities effectively, optimizing the CEO's time for maximum productivity.
- Special Projects: Assist with special projects and initiatives in support of the Executive Committee.
- Personal Support: Assist with personal tasks and errands as directed by the CEO.
Qualifications:
- Exceptional written and verbal communication skills.
- A strong sense of curiosity and a high bar for success.
- Problem-solving ability with a logical approach to challenges and effective solutions.
- Highly organized with attention to detail and the ability to execute tasks with clarity.
- Ability to identify and articulate processes that increase efficiency.
- Versatile and self-motivated, with a focus on growth and adaptability.
- Demonstrates a proactive 'what else can I do?' attitude.
