What are the responsibilities and job description for the Administrative Support Specialist position at Career Group?
Career Group is a cutting-edge biotechnology start-up that requires an experienced Executive Assistant/Office Manager for its expanding San Francisco office. This high-level administrative role will provide support to the CEO and senior executives, overseeing office operations while managing multiple priorities in a fast-paced environment.
This is an excellent opportunity to join a dynamic team as a culture champion and make a meaningful impact. The ideal candidate will be highly organized, proactive, and capable of handling complex tasks with ease.
- Manage travel arrangements and calendars for senior executives, ensuring efficient scheduling and coordination of meetings.
- Serve as a primary point of contact, liaising confidently with internal and external stakeholders.
- Draft, edit, and proofread documents and correspondence with a focus on accuracy and presentation.
- Oversee office operations, including vendor management, supply procurement, and facility coordination.
Key Responsibilities
- Handle administrative tasks such as document preparation, filing, and scanning.
- Plan and coordinate events, off-sites, and internal meetings to foster team collaboration.
- Provide project management support, tracking deadlines and ensuring timely completion of key initiatives.
Requirements
- Bachelor's degree preferred.
- 3-5 years of Executive Assistant and Office Management experience, preferably within a start-up and fast-paced growing environment.
- Advanced proficiency in Microsoft Office (Word, PowerPoint, Outlook, and Excel) and Google Suite.
- Strong organizational skills and keen attention to detail.
- Excellent verbal and written communication skills with the ability to interact at all levels.
