What are the responsibilities and job description for the Office Coordinator position at 84 Lumber Company?
Weekly Pay! Amazing Benefits! Incentive Bonus!
Location: La Vergne, TN
Schedule: Monday through Friday, 7am to 5pm
Are you seeking a lifelong career that's both profitable and rewarding? Look no further than 84 Lumber! Our family-owned company is built on growth, stability, and the belief that "nothing is impossible." We are hiring immediately for an Office Coordinator to join our Manufacturing Components Plant in La Vergne, TN. Join our team today and be challenged to be your best.
Job Summary:
The Office Coordinator is responsible for supporting all administrative and customer service functions within the plant. This includes office organization, invoicing, sales support, product delivery, and general customer service duties.
Key Responsibilities:
- Reconcile the cost on the customer purchase order with the 84 Components selling price, resolving any discrepancies before proceeding with the order.
- Enter orders into the schedule, ensuring allotted man-hours and shipping capabilities are considered.
- Verify ship dates three days before delivery.
- Follow up and track quotes.
- Order delivery permits.
- Send order confirmation sheets detailing quantity, dollars, and delivery date.
- Obtain signed order change authorizations from customers before implementing any product changes.
- Review the schedule daily for complete information and inform customers of any delivery date changes as needed.
- Ensure approvals are received from customers in accordance with the P&P manual timelines.
- Support the sales staff by providing quote information.
- Maintain a neat and orderly work area, including file cabinets and bin systems.
- Follow up on build and hold orders in a timely manner.
Required Skills:
- Attention to detail
- Highly organized
- Ability to follow processes
- Superb communication skills
- Proficient computer skills
Why 84 Lumber?
- 84 Lumber is a leader in the building material supplier industry and is proudly family and woman owned. 84 Lumber is committed to your success and is offering a competitive benefits and compensation package to assist you along your journey with us as you build your career!
- Endless growth opportunity, we are always looking for future leaders – if you are willing to invest in 84, 84 will invest in you. Applying for an entry-level position will enable you to learn the industry in’s and out’s, providing endless growth opportunity in areas of Production, Production Leadership, Sales and Design.
- By working hard, we will reward you with monthly incentive opportunities.
- We provide comprehensive training to ensure you are provided the tools you need to be successful.
84 Lumber’s Mission:
- To Serve our customers through a team of dedicated, honest, hardworking Associates
- To Supply our customers with the best quality products while providing out Associates with the safest work environment
- To Save our customers by offering competitive value-added pricing for each specific market
- To Provide our Associates with an environment where nothing is impossible
Benefits provided to full-time associates:
- Medical, Dental and Vision Insurance
- Disability and Life Insurance
- 401(k) and Profit Sharing
- Paid Sick, Personal, & Vacation
- Holiday pay
Responsibilities
Customer interaction via telephone and e-mail (schedule, quote follow up, service)
Computer input of quotes and orders while maximizing schedule
Invoicing of shipped order and appropriate billing of each customer
Administrative duties to assist in business operations (filing, phones, mailings, new hire processing)
Duties as assigned to create efficiencies within Sales, Design and Production groups.
Qualifications
Word Processing Software
Spreadsheet Software
Internet Software
Ability to read and comprehend documents (i.e. policy and procedure manuals); write routine reports and correspondence; speak/present in front of a small group.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; deal with problems involving several concrete variables in standardized situations.
