What are the responsibilities and job description for the Accounts Payable Specialist - Indianapolis, IN position at 900Work, LLC?
The Accounts Payable Specialist will provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. This position is located in Indianapolis, IN.
Essential Functions
- Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
- Maintaining historical records
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Continuing to improve the payment process
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
- Maintains accounting ledgers by verifying and posting account transactions.
- Disburses petty cash by recording entry; verifying documentation.
- Protects organization's value by keeping information confidential.
- 1099 maintenance
Competencies
- Ensures compliance with all company policies, procedures and business ethics and ensures that the policies are communicated and implemented within their team
- Knowledge of basic accounting principles
- Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
- High degree of accuracy, attention to detail and confidentiality
- Excellent data entry skills
- Effective organizational, communication and time management skills
- Ability to work independently or as a team member
- Excellent customer service
Education and Experience
- High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
- 1-3 years accounts payables or general accounting
- Experience with month end close of AP including journal entry and reconciliation
- Knowledge of general accounting principles, regulatory standards and compliance requirements
- Sage Intacct experience preferred
Benefits
- Competitive compensation package
- Full suite of medical benefits, including dental, vision, pet insurance and more!
- PTO and holidays
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are variable and based on business need. Evening and weekend work may be required as job duties demand.
Physical Requirements
This position is indoors. Must be able to sit at a computer terminal for an extended period. May be asked to lift approximately 25 lbs. Exposure to moderate noise and light, i.e business office with computers, phone, printers, light foot traffic.
EEO Statement
Location Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Location Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Applicants must be legally authorized to work in the United States
