Front Desk Administrative Assistant

Do you want to take control of your surroundings? Do you want to be first point of contact and help set the tone?

Apply Now and bring your confidence and passion to the Front Desk Admin Team to sharpen your organization, efficiency, multitasking skills and starting at $20.50/hr plus Benefits!!!

Come join a winning team in wood component manufacturing top quality Roof Trusses, Floor Trusses, EZWALL Framing Solutions, where team members demonstrate our core values of Own it, Passionate, Honesty, and Respect.

Employee Benefits include:

Health Insurance Employee Stock Ownership Plan

Dental Insurance Paid Time Off & Holidays

Vision Insurance Referral Bonus Programs

401(K) matching Life Insurance

Essential duties

• Warmly welcome and assist customers, visitors, vendors, employees, and applicants with a courteous demeanor.
• Efficiently manage incoming calls at the main office, directing calls to the appropriate personnel and addressing routine inquiries using established guidelines.
• Uphold safety and security standards by monitoring the front parking lot and main lobby entrance.
• Attend to voice mails, messages, and call follow-ups promptly, forwarding them as necessary.
• Handle various logistical aspects, including preparing, shipping, receiving, and distributing packages and mail.
• Undertake organizational tasks such as arranging, filing, typing, copying, collating, binding, scanning, laminating, and crafting memos and correspondence as required. Additionally, manage incoming faxes and correspondence efficiently.
• Establish and maintain both electronic and physical filing systems for streamlined access to essential documents.
• Draft a variety of communications, including memos, emails, and reports tailored for internal and external audiences.
• Monitor and manage supplies inventory by assessing stock levels, anticipating requirements, and submitting purchase requests as needed. Maintain a comprehensive logbook of transmittals, purchase orders, and supply expenditures.
• Ensure the cleanliness and availability of employer-supplied items in various spaces like the office kitchen, break room, conference rooms, supply closets, cabinets, copy room, and restrooms.
• Complete errands, which may involve visits to the post office, bank, and assisting with lunch arrangements.
• Provide valuable administrative support to optimize office operations as required.
• Fulfill any additional duties as necessitated by the evolving needs of the role.
• No supervisory responsibilities.

Competencies and Position Requirements

• Communication skills, adept in both verbal and written expression.
• Proficiency in collaborating with diverse personalities and varying levels of expertise.
• Keen attention to detail, ensuring precision in every task.
• Skillful multitasking capabilities, effectively managing multiple responsibilities simultaneously.
• Inquisitive and investigative approach.
• Exemplary organizational skills, maintaining structured systems for optimal efficiency.
• Professionalism, consistently presenting oneself in a poised and respectful manner.
• Problem-solving intelligence, resolving challenges with ingenuity.
• Expertise in supply management, effectively overseeing resource allocation.
• Proficient in inventory control, maintaining accurate records and efficient stock levels.
• While an associates degree is preferred, it is not a strict requirement.
• Essential to possess a minimum of 2 years of experience in a customer service-oriented role.
• Prior proficiency in Microsoft Suite applications is mandatory.

Technical Skills

• Mastery of essential software, encompassing Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat.
• Demonstrated adaptability in learning new software applications.
• Fluent navigation of office equipment, comprising computers, printers, copiers, etc.
• Aptitude for swiftly acquiring fundamental computer skills when required.
• Bi-lingual (Spanish) is strongly preferred.

Supervisory Responsibility

• This position has no supervisory responsibility.

Work Environment

• Time is spent primarily sitting/standing in a climate-controlled office environment or shared office space.
• Periods of walking around the office and up and down the stairs each day will be mandatory for this position.
• Time is spent looking at a computer screen, typing with a keyboard, and using a mouse.
• Minimal construction site visits in outside natural environments are possible.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk, walk, hear, and see. Specific duties include moving packages and supplies (up to 30 pounds), walking up and down the stairs, and crouching and reaching for items will also be required on a minimal basis.

Position Type and Expected Hours of Work

• The full-time, non-exempt, front desk receptionist will work regular office hours from 7:30 AM to 5:00 PM, Monday through Friday.
• This position involves a 40-hour workweek, with at least 2.5 hours of overtime.
• The receptionist expected to be present at the front desk to greet visitors, answer phone calls, handle inquiries, and assist with administrative tasks. Additionally, some flexibility might be required during busy periods or for special events.

Travel

• No travel is required for this position; however, there will be days when this employee is expected to make local trips to run errands or pick up lunch.