Office Manager/Assistant Manager

Overview
We are seeking a detail-oriented and proactive Office Manager/Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations, ensuring that administrative tasks are completed efficiently and effectively. This position requires strong organizational skills and the ability to manage multiple tasks and responsibilities in a fast-paced environment. Spanish speaker is a plus, but not mandatory.

Responsibilities

• Manage and maintain office files, ensuring all documents are organized and easily accessible.
• Oversee calendar management, scheduling appointments, and coordinating meetings for staff members.
• Handle vendor management tasks, including communication and coordination with external suppliers.
• Operate phone systems to manage incoming calls, direct inquiries, and take messages as necessary.
• Creating new work orders and receiving completed work orders and billing in a timely manner.
• Data entry, document preparation, and correspondence management.

Qualifications

• Proven experience in an office assistant or similar role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Familiarity with Quickbooks online and basic Microsoft office knowledge.
• Proficient in calendar management and scheduling software.
• Excellent communication skills, both verbal and written.
• Ability to work independently as well as part of a team.
• Experience with phone systems and general office equipment is beneficial.

If you are a motivated individual looking to contribute to a collaborative environment while honing your administrative skills, we encourage you to apply for this exciting opportunity as an Office Manager/Assistant. Training of company systems to be provided.

Job Type: Full-time

Pay: From $800.00 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Williston, ND 58801 (Preferred)

Ability to Relocate:

• Williston, ND 58801: Relocate before starting work (Preferred)

Work Location: In person

Salary : $800