Project Scheduler

Mission

The Scheduler is responsible for developing, maintaining, and optimizing cost and/or resource loaded schedules to ensure project efficiency, budget alignment, and workforce optimization. This role requires close collaboration with project managers, field supervisors, and stakeholders to provide accurate forecasting, resource allocation, and progress tracking. By leveraging scheduling best practices and data-driven insights, the Project Scheduler will play a key role in ensuring projects are completed on time and within budget while maintaining compliance with company standards and industry regulations.

Key Responsibilities

• Develop, Maintain, and Update Cost-Loaded and/or Resource-Loaded Schedules: Create and regularly update project schedules based on project needs, ensuring they reflect accurate task timelines, milestone targets, crew allocations, and project costs. Align scheduling plans with internal and client-driven reporting requirements, ensuring timely and transparent updates.
• Coordinate with Stakeholders: Work closely with project managers, subcontractors, and other key stakeholders to align schedules with resource availability and project objectives. Facilitate weekly project meetings, provide two-week lookahead schedules, and deliver critical path updates to ensure all parties are informed of project progress. Actively track and report delays, identifying potential impacts and working with the team to develop mitigation strategies.
• Monitor Project Progress: Conduct regular schedule reviews to track project performance against the baseline and weekly schedule updates. Identify potential delays, bottlenecks, or deviations from the planned timeline. Proactively escalate critical issues to project management and stakeholders, to ensure data-driven decision-making.
• Communicating Updates: Maintain clear communication channels with project teams and management to provide consistent updates on project status. Ensure all schedule adjustments, delays, or risks are documented and shared through the most advantageous route: weekly reports, stakeholder meetings, and coordination calls, enabling informed decision-making and proactive issue resolution.

ADDITIONAL JOB DUTIES

In addition to the key responsibilities listed, the Project Scheduler will execute the following job duties:

• Risk Management: Identify potential risks and delays in the project schedule and notify stakeholders and participate in the mitigation or solution.
• Resource Management: Coordinate the allocation of resources with Field Superintendents and Project Management to efficiently to avoid conflicts and ensure optimal use of manpower and materials.
• Documentation: Maintain detailed records of project schedules, changes, and updates.
• Training and Mentoring: Provide training and support to junior schedulers or project team members on scheduling best practices and tools.
• Utilizing Software Tools: Use specialized software Microsoft Projects to track project timelines and progress
• Participate in monthly projections meeting sharing cost loaded and hour loaded schedule expectations to support financial and labor projections.
• Participate in weekly SIP meetings: Aligning internal schedule, Short Interval Planning, and customer schedules with master project schedule.
• Resource Allocation: Provide staffing plans to assist that projects are adequately staffed and that workers have access to necessary tools and materials. This feels like a duplicate of Resource Management.
• Prompt delay letters to project management for tasks delayed by general contractor, subcontractor, or vendor.

Requirements

• Minimum 2 years’ experience with Microsoft Projects or Primavera P6.
• 3 years of combined experience in scheduling and construction build processes.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
• Self-motivated, proactive and an effective team player
• Interacts effectively and professionally with internal and external clients.
• Ability to read construction documents including spec book and contracts.
• Education: High school diploma required. Some college or undergraduate degree preferred.
• Certifications: Professional certifications such as Project Management Professional (PMP) or Certified associate in project management (CAPM) a plus.
• Required Experience: Prior experience in scheduling, planning, or a related discipline within the construction industry is highly valued.
• Skills: Strong organizational skills, analytical thinking, and effective and proactive communication abilities.

Pay Range: $30.00 per hour to $50.00 per hour. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered.

• A-C Electric Company is an Equal Opportunity Employer; women, veterans, and minorities are encouraged to apply.