Event Coordinator

Are you or someone you know looking for an exciting career in the weddings and special events industry? Look no further! A Grand Event is hiring for the position of Event Designer in Gaithersburg, Maryland.

Who We Are:

We are an established and growing tent and special event rental company serving the DC, Maryland, and Virginia area. We specialize in luxury weddings, political functions, high-end corporate events, graduations, and more. Our reputation is built on exceptional customer service, high-quality equipment, and a consistent 5-star client experience.

Position: Event Coordinator/Event Designer

📍 Location: 16165 Shady Grove Road, Gaithersburg, MD 20877

🕒 Office Hours: Monday-Friday, 8:30 AM - 5:00 PM (extra hours required during peak seasons: May-June & Sept-Oct)

What We’re Looking For:

We are seeking an enthusiastic, detail-oriented, and customer-focused professional with a passion for the special events industry. If you love bringing event visions to life and thrive in a fast-paced, dynamic environment, this role is for you!

💡 Ideal candidates have:

✔ Strong customer service and sales experience in a professional setting

✔ A passion for event planning and design

✔ Excellent communication and organizational skills

✔ The ability to multi-task and stay composed under pressure

✔ A team-oriented mindset with a proactive attitude

Key Responsibilities:

• Client Relations: Answer phone calls, respond to inquiries, and assist clients in planning their events.
• Event Planning & Design: Provide professional recommendations on tent sizing, layout, décor, and placement.
• Proposal & Contract Management: Create customized proposals, contracts, and floor plans using our rental software.
• Client Follow-Ups: Maintain consistent communication from inquiry to event completion.
• Site Evaluations & Permitting: Schedule walkthroughs, assist with permits, and coordinate logistics.
• Vendor Coordination: Work with venues, planners, and vendors to ensure seamless execution.
• Administrative Support: Data entry, filing, ordering equipment, and general office tasks as needed.
• On-Site & Industry Events: Occasionally assist with on-site event setups and represent the company at wedding expos and trade shows.

Skills & Qualifications:

✔ Sales and/or event coordination experience (preferred but not required)

✔ Excellent communication & negotiation skills

✔ Proficiency in Microsoft Office (Outlook, Word, Excel)

✔ Strong problem-solving ability & attention to detail

✔ Basic math & spatial reasoning skills for event layouts

✔ Ability to multi-task and stay organized in a fast-paced environment

✔ Strong customer service skills and ability to build client relationships

✔ Ability to remain calm under pressure and resolve conflicts professionally

Salary & Benefits:

💰 $40,000 - $50,000 (Based on experience)

💸 Commission Potential: $20,000 - $40,000 (based on sales performance & sales targets)

📈 401(k) retirement plan (company match after 1 year)

🌴 PTO & Paid Holidays

⏳ Opportunities for Overtime (OT) Pay (for hourly non-exempt employees)

💸 Bonus & Commission Opportunities (e.g., sales bonuses, annual performance incentives)

Why Join A Grand Event?

Creative, rewarding industry with endless opportunities to make an impact

Team-oriented environment that values your ideas and contributions

Opportunities for growth & professional development

If you’re passionate about events and looking for a company that values hard work, creativity, and exceptional customer service, we’d love to hear from you!

📩 Apply today!