Front Desk Receptionist/Office Assistant

Position Description

Job Title: Receptionist / Office Assistant

Department: Office

FLSA Status: Nonexempt Reports to: Controller

SUMMARY

Under the direction of the Controller, the Receptionist / Office Assistant will be responsible for management of incoming phone calls, receiving and directing visitors, and administrative support for the sales department. The ideal candidate will be proficient with MS Office Suite, have excellent communication skills, be highly organized, and attentive to detail. Must be reliable and punctual. This is a fulltime position with performance review and benefits after 90 days.

ESSENTIAL DUTIES

The requirements listed below are representative of the essential duties required of the Receptionist / Office Assistant

Manage incoming telephone calls.

Interact with walk in customers, vendors, and suppliers.

Sort and distribute incoming mail and outgoing packages.

Work with Sales Coordinator on document preparation and special projects.

Provide support and administrative services for managerial staff

Maintain up to date information in multiple databases.

Monitor and order office supplies as needed.

Assist with filing, invoicing, and other administrative office duties.

Other duties as required.

LEVEL OF RESPONSIBILITY

Works under regular supervision and makes decisions within company guidelines.

Position has regular contact with employees, vendors, delivery drivers, and customers

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibility.

SKILL REQUIRED

High School diploma required, college degree preferred.

Able to work independently with minimum supervision

Good working knowledge of Microsoft Office Suite

Pleasant, helpful demeanor and excellent communication skills

Ability to multitask is absolutely essential

Geographical knowledge a big plus

WORKING CONDITIONS AND PHYSICAL EFFORT

The work environment characteristics described here are representative of those a Receptionist / Office Assistant encounters while performing the essential functions of this job.

Physical Demands/Efforts

Work requires occasional physical exertion including some lifting of objects weighing up to 25 pounds such as general office equipment and supplies.

Mental & Visual Demands

Work performed by this position requires moderate mental concentration to effectively execute routine tasks.

Work does not require visual effort of any significance or duration.

Work Environment and Hazards

Employee typically works in a normal office environment free from noise and hazards.

AMERICANS WITH DISABILITIES ACT
A. Jandris complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Job Type: Full-time

Starting $20.00 per hour

COVID-19 considerations: CDC / MA State guidelines are followed

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Gardner, MA 01440 (Required)

Work Location: In person

Salary : $20