What are the responsibilities and job description for the Facilities Administrator (53020) position at A-MAX Auto Insurance?
About A-MAX
Start Your Career at A-MAX Insurance!
At A-MAX Insurance, we are growing fast, and we want YOU to be part of our success! For over 20 years, we have been helping our employees grow and reach their goals, and we are looking for motivated people ready to start their journey with us.
About A-MAX Insurance:
A-MAX is an industry leader that specializes in providing low-cost insurance to thousands of customers and businesses. We are dedicated to exceeding expectations by continuing to set forth our commitment of providing excellent service, affordable rates, and convenient locations. We believe that buying insurance should be quick, easy, and hassle-free; which is why we have made it our mission to simplify insurance by providing easy-to-understand, customized policies that best fit the needs and budgets of our customers.
A-MAX actively fosters the growth of our employees and company to maximize our positive impact on the community. Our motivation is to provide sustainable career opportunities for our employees and reward them for their dedication and commitment. A-MAX has aided in the economic growth of local communities by more than tripling our workforce and adding more jobs in low-to-middle-income neighborhoods.
Why Join Us?
Compensation
What We are Looking for:
The Facilities Administrator provides administrative support to the Facilities Management Department including compliance, risk management, vendor management/negotiation, and documentation. The Facilities Administrator serves as the liaison between vendors and the facilities department team, and will use strategy and their strong multi-tasking skills to manage multiple functions while ensuring all processes and systems are accurately updated and following company standards.
A successful candidate has a high level of detail, is a self-starter, project oriented, and willing to provide a high level of support in a fast-paced work environment.
This is an in-office role in the Dallas area.
Job Responsibilities:
A-MAX Auto Insurance & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Start Your Career at A-MAX Insurance!
At A-MAX Insurance, we are growing fast, and we want YOU to be part of our success! For over 20 years, we have been helping our employees grow and reach their goals, and we are looking for motivated people ready to start their journey with us.
About A-MAX Insurance:
A-MAX is an industry leader that specializes in providing low-cost insurance to thousands of customers and businesses. We are dedicated to exceeding expectations by continuing to set forth our commitment of providing excellent service, affordable rates, and convenient locations. We believe that buying insurance should be quick, easy, and hassle-free; which is why we have made it our mission to simplify insurance by providing easy-to-understand, customized policies that best fit the needs and budgets of our customers.
A-MAX actively fosters the growth of our employees and company to maximize our positive impact on the community. Our motivation is to provide sustainable career opportunities for our employees and reward them for their dedication and commitment. A-MAX has aided in the economic growth of local communities by more than tripling our workforce and adding more jobs in low-to-middle-income neighborhoods.
Why Join Us?
Compensation
- Competitive Salary
- Weekly Payroll
- Medical, Dental, and Vision Insurance
- Voluntary Benefits
- FREE Basic Life Insurance & Long-Term Disability Coverage
- Paid Time Off
- Paid Holidays
- 401(k) with up to a 4% Company Match
- Short Waiting Period for Retirement Benefits
- Opportunities for Internal Advancement
What We are Looking for:
The Facilities Administrator provides administrative support to the Facilities Management Department including compliance, risk management, vendor management/negotiation, and documentation. The Facilities Administrator serves as the liaison between vendors and the facilities department team, and will use strategy and their strong multi-tasking skills to manage multiple functions while ensuring all processes and systems are accurately updated and following company standards.
A successful candidate has a high level of detail, is a self-starter, project oriented, and willing to provide a high level of support in a fast-paced work environment.
This is an in-office role in the Dallas area.
Job Responsibilities:
- Manages property risk including permitting, safety audits, and backflow inspections.
- Coordinates store audits, tracks WOs and audit results, suggests improvements.
- Handles property insurance claims and resolves escalated landlord issues.
- Monitors Facilities shared email for timely responses and manages front desk.
- Oversees call center for property maintenance and supplies.
- Assists in implementing Facilities SOPs and trains staff.
- Manages vendor contracts, renewals, and compliance.
- Handles administrative tasks such as invoicing and document management.
- Collaborates with internal and external stakeholders.
- Supports projects department and cross-trains within Facilities.
- Acts as executive admin for VP, documenting Facilities processes.
- Adapts procedures to standards for specific tasks.
- Bachelor’s degree in business administration, or related field; is preferred.
- 5 years of administrative and/or facilities experience.
- Experience in working with CMMS software. Service Channel preferred.
- Must possess above average computer skills, i.e., experience with Microsoft Outlook electronic mail and calendar; Microsoft Word, Excel and PowerPoint presentation/graphics software applications.
A-MAX Auto Insurance & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
