Lead Administrative Assistant

Job Description

Job Description

Job Title : Lead Admin

Reports to : Reporting procedures are outlined by the most recent organizational chart.

Job Purpose : The purpose of this position is to ensure the smooth operation of the clinic and outdoor space assigned.

Requirements :

Job Duties and Responsibilities :

Assist with implementing administrative projects as needed

Create and coordinate curriculum and activities for clients

Assist with implementing staff appreciation events

Opening the clinic. This includes keeping grounds cleared of debris and appearance welcoming, checking for cleanliness, and restocking items as needed.

Midday clean (including trash removal, tidying, and wiping surfaces) / restock of items

Organizing maintenance companies to keep the clinic clean and safe and ensure its appliances are in good working order

Complete minor maintenance activities around the clinic

Overseeing the work of all administrative assistant employees to ensure they work productively and meet deadlines and follow company policies and procedures

Monitoring office supply and mail / delivery inventory and distributing, organizing and ordering supplies and mail / deliveries as needed.

Manage / pay bills and file receipts

Recommending areas of improvement or waste

Training administrative employees and meeting with them regularly (1 - 2x per week) to ensure duties are completed in a timely manner, train them to be the best they can be, and offer a supportive ear. Including leaving written feedback each meeting, recommendations for raises and disciplinary actions at review period. Recommending administrative assistant staff for disciplinary action & termination as needed

Approving time off for administrative staff and ensuring that each front office has a welcoming administrative representation at all times. This includes covering the front office staff when needed at multiple locations.

Reporting office progress to senior management and working with them to improve office operations and procedures

Report / communicate any administrative needs to staff as appropriate through the use of the newsletter and / or other necessary communication methods

Implementing emergency protocols as appropriate

Ensure administrative handbooks are up to date. Ensuring all duties in administrative handbooks are completed on a daily basis

Administrative Assistant Job Description

Required Qualifications : Healthcare administrative experience

Preferred Qualifications :

Office Management Experience

Creativity

BA in Business Administration or clinical field related to service delivery

Working Conditions : In Clinic 7 : 30am - 4 : 30pm with a 1 hour lunch break

Compensation : $17.00 per hour

Salary : $17