ORR Youth Shelter- Procurement Specialist

Scope The Procurement Specialist will manage the procurement, inventory, and distribution of materials and supplies for the ORR program. This role involves collaborating with internal teams, external vendors, and agencies to ensure compliance with policies and funder requirements. The specialist will oversee ordering, tracking, and distribution while handling the financial and documentation aspects of procurement activities.   Responsible to: Accounting Manager  Supervisory Responsibilities: None    Salary: $60,000 Annually Schedule: Monday - Friday; 8:00am – 5:00pm Location: Mesa, AZ (On-Site)   Qualifications Education:     High School or GED required.  Associates or Bachelors in Purchasing, Accounting, or other business-related fields desired.   Experience: Three (3) to Five (5) years' experience desired. Database management experience desired. Concur software knowledge desired. Duties & Responsibilities: Maintain agency Procurement Policy and methods. Coordinate procurement, inventory and disbursement of materials and supplies. Provide product and price research as applicable. Coordinates program supply ordering, storage, and distribution with program assistants. Order, maintain enough on hand quantity for client clothing, hygiene, cultural food and snacks, supplies, and other program needs. Maintain purchasing database including pricing, descriptions, vendors etc. To also include appropriate agency expense coding for each transaction. Ensure accurate quarterly inventory as applicable. Develops and maintains records and files in an organized, accurate manner. Prepare correspondence/memorandums and compile a variety of reports as needed regarding procurement and client activities. Code and balance credit card expenditure reports for Purchasing transactions. Make reservations for staff travel, including air, hotel, car rental and conference fees. Coordinate all documentation for orders including obtaining packing slips, coding invoices, and verifying purchase orders received through the program. Process all purchase orders received from the program and receipt of merchandise physically and within the purchasing system. Oversee and assist as needed with RFP processes for new and renewed services and products. To include ability to complete Bid Process and contract review for funder required vendors. Assist with the management of the purchasing software/database. Coordinate client activities with external vendors, groups, agencies, etc. Process and manage payments to vendors for client activities Coordinate client activities within all ORR departments.  Compliance/Requirements:             Must be able to pass various background checks Must be able to provide proof of Immunizations (Varicella, MMR, TDAP & Flu) Must pass pre-employment drug test Valid Driver’s License with reliable transportation Current Auto Liability Insurance Must Be At Least 21 Years of Age

Salary : $60,000