Finance and Administration Manager

Position Overview

A Safe Place is seeking a Finance and Administration Manager to oversee bookkeeping, office operations, and campus support. This role ensures that financial processes, administrative functions, and facility management run efficiently, supporting a young and energetic team in their mission-driven work. The ideal candidate has experience with QuickBooks, CRM database/Neon, vendor management, and nonprofit operations and is comfortable rolling up their sleeves in a hands-on environment.

Mission Alignment

A Safe Place is a dynamic, hands-on organization that values teamwork, adaptability, and a strong commitment to its mission. The Finance and Administration Manager will play a key role in maintaining the organization's financial health and operational efficiency, ensuring staff can focus on delivering impactful programs.

Key Responsibilities

Financial Management

· Maintain accurate bookkeeping in QuickBooks, coding transactions and reconciling accounts.

· Prepare and submit monthly financial reports to the outsourced accountant for review.

· Oversee accounts payable and receivable, ensuring timely payments and invoicing.

· Assist with grant reporting and manage grant tracking, ensuring financial compliance.

Administrative Operations

· Manage office logistics, vendor relationships, and supplies to keep operations running smoothly.

· Support HR administrative tasks, including onboarding, payroll coordination, and employee records.

· Ensure compliance with nonprofit reporting requirements and operational policies.

Campus & Facilities Support

· Coordinate maintenance needs by managing relationships with service providers (e.g., landscaping, HVAC, repairs).

· Organize and communicate staff responsibilities for facility care.

· Create a preventative maintenance schedule and process for the campus, its buildings, and equipment.

· Oversee campus security and access controls, including managing the entry gate, tracking visitors, monitoring package deliveries, and ensuring locks and security protocols are maintained.

Other Duties

Additional tasks and responsibilities as assigned by the CEO to meet the organization's needs.

Core Competencies

Financial Acumen – Ability to accurately manage budgets, bookkeeping, and financial reporting.

Operational Efficiency – Robust organizational and problem-solving skills to ensure daily operations run seamlessly.

Team Collaboration – Collaborates effectively in a hands-on, mission-driven team while maintaining a positive and flexible attitude.

Detail-oriented – Meticulous in managing transactions, tracking expenses, and ensuring compliance.

Adaptability – Comfortable handling a mix of financial, administrative, and facility responsibilities.

Preferred Experience

3-5 years of experience in bookkeeping, office management, or nonprofit administration.

Proficiency in QuickBooks and Microsoft Office (especially Excel).

Experience in small business, nonprofit finance, or facility management is a plus.

Familiarity with HR basics, including payroll coordination and record-keeping.
Valid driver’s license and clean driving record; reliable transportation is required.

Position Details

Full-Time (40 hours per week).

Compensation: $50,000 - $72,000 based on experience.

Work Environment: In-person in an office on our 10-acre farm.

Reports To: CEO

Benefits

· 35-hour workweek with full-time (40-hour) pay. ASP employees work a standard 35-hour schedule while receiving full-time compensation. Occasional availability outside regular hours may be needed to meet organizational needs.

· Paid time off and sick leave.

· Paid lunch hours.

· Paid vacation.

· Professional development opportunities, including support for CEUs and certifications.

· Monthly financial Wellness Incentive.

· Access to on-site well-being opportunities.

Job Type: Full-time

Pay: $50,000.00 - $72,000.00 per year

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday

Experience:

• bookkeeping, and/or nonprofit admin, office management: 3 years (Preferred)

Ability to Commute:

• Wilmington, NC 28401 (Preferred)

Ability to Relocate:

• Wilmington, NC 28401: Relocate before starting work (Preferred)

Work Location: In person

Salary : $50,000 - $72,000