Executive Assistant to Vice President

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support the Vice President in our dynamic office environment. The ideal candidate will possess exceptional clerical and organizational skills, along with a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can maintain confidentiality while providing top-notch administrative support.

Responsibilities

• Provide comprehensive executive administrative support to the Vice President, including managing schedules, appointments, and travel arrangements.
• Prepare and proofread correspondence, reports, and presentations to ensure accuracy and professionalism.
• Handle clerical tasks such as filing, data entry, and maintaining organized office records.
• Serve as a primary point of contact for new and existing customers, demonstrating excellent customer service skills.
• Coordinate meetings, including logistics such as room reservations and materials preparation.
• Assist with office management tasks to ensure a smooth workflow within the department.
• Utilize tools like DocuSign for document management and electronic signatures.
• Maintain confidentiality of sensitive information while managing various administrative functions.

Experience

• Proven experience as a personal assistant or in an executive administrative support role is preferred.
• Strong proofreading skills with attention to detail in written communication.
• Familiarity with office management practices and procedures.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Experience in customer service roles is a plus, showcasing strong interpersonal skills.

This position is ideal for someone who thrives in a fast-paced environment and is eager to contribute to the success of our leadership team through effective support and organization.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $50,000 - $65,000