Administrative Safety Specialist

ADMINISTRATIVE SAFETY SPECIALIST PRIMARY JOB FUNCTION:

Chance Aluminum is seeking a highly organized and detail-oriented Administrative Safety Specialist to join our team. This dynamic position combines office management responsibilities with the crucial oversight of facility safety protocols. The ideal candidate will be a proactive problem solver with a passion for maintaining a safe and efficient work environment while ensuring smooth office operations.

ADMINISTRATIVE SAFETY SPECIALIST RESPONSIBILITIES:

Office Management:

• Manage day-to-day administrative functions, including answering phones, scheduling meetings, and handling correspondence.
• Coordinate office supplies and inventory, ensuring the office is always well-stocked and organized.
• Prepare and maintain reports, presentations, and other administrative documents.
• Handle travel arrangements and accommodation for team members as needed.
• Maintain company records, safety certifications, safety trainings, and other important documents.
• Support executive staff with various administrative tasks and project management as required.
• Oversee the maintenance of office equipment, including coordinating repairs and ensuring all equipment is operational.

Safety Oversight:

• Develop, implement, and monitor workplace safety programs in compliance with OSHA and other relevant safety regulations.
• Conduct regular safety audits and inspections throughout the facility, identifying potential hazards and recommending corrective actions.
• Coordinate and conduct safety training sessions for employees on topics such as emergency procedures, equipment safety, and hazard recognition.
• Maintain accurate records of safety incidents, inspections, and training sessions.
• Ensure that proper personal protective equipment (PPE) is available, maintained, and used according to safety standards.
• Serve as the primary contact for any safety-related concerns or emergencies within the office and facility.
• Work closely with management to ensure compliance with local, state, and federal regulations related to workplace safety.
• Prepare and file required safety documentation and reports for regulatory agencies.

ADMINISTRATIVE SAFETY SPECIALIST REQUIRED SKILLS, EXPERIENCE & QUALIFICATIONS:

• Education: Associate’s or Bachelor’s degree in a related field preferred.
• Experience: 2 years of experience in administrative support and safety management, ideally in a manufacturing or industrial environment.
• Skills:
  • Strong organizational and multitasking skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Knowledge of OSHA standards and workplace safety regulations.
  • Excellent written and verbal communication skills.
  • Ability to manage and prioritize tasks in a fast-paced environment.
  • Strong attention to detail and problem-solving abilities.

ADMINISTRATIVE SAFETY SPECIALIST PHYSICAL AND MENTAL REQUIREMENTS:

Requires ability to work in an office and manufacturing environments. Physical conditions for positions: Sit, stand, walk, bend, reach, push, pull, kneel, stoop, crouch, climb, grasp, ascend/descend stairs. Must have visual acuity, excellent mobility, good hearing, manual dexterity, good balance, ability to work a minimum of 8 hours, and wear the required personal protective equipment. All tasks performed with or without reasonable accommodations.