What are the responsibilities and job description for the Editorial Coordinator position at AAAS?
We have an exciting opportunity for an Editorial Coordinator to join our Editorial Department! As an Editorial Coordinator for Science Signaling and Science Immunology, you will manage processes from manuscript acceptance to final publication. You will coordinate communication and files among editors, authors, and customers, while also serving as the primary liaison with other AAAS departments, including Operations, Public Programs, Visuals, and Proofreading. You will also be the main contact between the journals and external vendors such as Straive and The Sheridan Press.
Your role is essential to the weekly publication of both journals as you ensure smooth manuscript production and provide administrative support to editorial staff. Your proactive coordination and problem-solving skills will help maintain a seamless workflow, ensuring that all deadlines are met.
What You'll Do
- Collaborate with several editors, a managing editor, and teams in Science Editorial, Science Visuals, Operations, and the Science Press team.
- Serve as the primary coordinator for the publication of accepted manuscripts for Science Signaling and Science Immunology.
- Provide coverage as needed for Science Translational Medicine and Science Robotics.
- Coordinate the publication of scholarly articles, including scheduling, tracking, and reviewing content for adherence to style and format
- Communicate among all team members for smooth operation of issue production
- Maintain documentation of procedures
- Interact with authors and vendors by email and phone
- Provide additional administrative support for the team as needed
Minimum Qualifications
- Extensive university- or college-level training leading to a bachelor’s degree
- Experience in an office environment
- Proficiency in MS Office suite (particularly Word and Excel) and collaboration platforms (such as Teams)
- Excellent communication, organizational, and multitasking skills
- Ability to produce consistent quality while meeting deadlines
- Ability to adapt to changing priorities, schedules, and software
- Familiarity with publishing software and copyediting standards and guidelines is a plus
Application Process
Submit a resume and cover letter by February 13, 2025. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.
The anticipated initial rate of compensation for this position is $48,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.
Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.
AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.
Search Firm and Employment Agency Disclaimer
The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS to enter into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
Salary : $48,000