Editorial Coordinator

POSITION SUMMARY:

The American Academy of Child and Adolescent Psychiatry (AACAP) is seeking an Editorial Coordinator to serve as an essential member of the Journal Department.

Exhibiting critical thinking, focus, and adaptability, AACAP’s Editorial Coordinator is a collaborator who is passionate about mental health, interested in publishing, and energized working in a diverse, fast-paced, and mission-driven team.

This position provides administrative and programmatic support for AACAP’s scholarly publications portfolio, with a focus on editorial and production operations. The ideal candidate is proactive, personable, resourceful, and efficient while demonstrating a high level of professionalism and confidentiality.

DUTIES AND RESPONSIBILITIES:

Overall Support

• Provides administrative support to the Journal team, including monitoring and updating various content/production calendars, scheduling meetings and agendas, assembling meeting materials, and preparing mailings.
• Assists with the creation of email and marketing communications, ensuring uniformity of content and messaging.
• Assists with the preparation of reports and materials for meetings and events.
• Provides excellent customer service.
• Performs other general administrative duties and other duties as assigned.

Editorial & Production

• Supports comprehensive array of pre- and post-publication editorial processes.
• Monitors aging of manuscripts.
• Communicates with authors, reviewers, and editors as necessary to advance the submission and peer review process.
• Working with the production team, ensures manuscripts meet editorial and production requirements.
• Support proofing of articles for publication and development of associated materials for each issue.
• Ensures adherence to style guidelines across internal and external documentation and publications.
• Participates in efforts to identify and implement adjustments to workflow to accommodate best practices and advancements.
• Coordinates special projects and other duties as required.
• Responsible for addressing member feedback including emails, phone calls, and onsite.

QUALIFICATIONS:

• BA or BS Degree in English, Communications, or related field.
• Medical/scientific scholarly publishing or nonprofit experience a plus.
• Excellent oral and written language and communications skills.
• Ability to prioritize and meet deadlines in a fast-paced, team-oriented, hands-on environment.
• Empathetic, open-minded, and inclusive.
• Ability to work independently and collaboratively, as projects require.
• Strong organizational skills, attention to detail, and ability to multi-task.
• Self-driven and confident with high standards of quality.
• Experience with social media & social media monitoring tools.
• Intellectually curious and a perpetual learner.
• Excellent computer skills, including familiarity with Microsoft Suite, Adobe Suite and/or Photoshop.

This is a hybrid position with qualified candidates expected to report to the office on a regular basis. For full consideration, qualified candidates are encouraged to send resume and cover letter to: jobs@aacap.org. To learn more about AACAP, please visit www.aacap.org.