Plant Admin & HR Assistant

Position

Objective:

Administer HR and payroll functions within the plant facility as outlined below.  Provide administrative support to plant management staff as needed.  Manage administrative supply and uniform needs within the facility.

Key Result Areas:

Performance Standards:

Core Values

Continuously exhibit and set the example for others in display of Company values: Customer Centric, Ambitious, Proactive, Innovative, Collaborative and Accountable.

Payroll

• Oversee weekly payroll and payroll reporting functions for hourly employees. Including review and approval of weekly payroll preview.
• Manage process of hiring employees within the payroll system
• Process employment changes (promotions, transfers, schedules, etc.).
• Process employee terminations and assign termination checklists.
• Validate weekly payroll for outside temporary staffing and submit to agencies as required.

Human Resources

• Assist in employee investigations as needed.
• Hourly employee recruiting, interviewing, and hiring process to include:

• Assist management in completing position requisitions.
• Review resumes and schedule interviews.
• Process pre-employment requirements
• Coordinate onboarding program
• Coordinate any referral bonuses as approved.

• Manage employee onboarding process, to include:

• Initial safety training
• PPE, lock, keys, tools assignment
• Employee handbook review
• Uniform distribution
• Locker assignment
• Computer access, email, log-in

• Process non-exempt employee terminations, including:

• Processing termination in Paycom system
• Assigning termination documents
• Notifying IT Department of termination through Leaver Process
• Ensuring all Company property within the employees’ possession is returned on or before last day worked.
• Ensure employee removes all personal property on or before last day worked

Employee Engagement

• Manage employee engagement programs both off and on-site.
• Submit and manage FY engagement budget.
• Management of community affairs programs

Administrative Support

• Provide miscellaneous administrative support to the Plant Manager and the plant operations.
• Maintain and order employee events/office related supplies and equipment for the plant, including making service calls on all office and vending equipment.
• If required, greet, and log all guests and visitors to the plant, coordinating Guest Safety/HAACP & GMP Training.

• Oversee the distribution of incoming mail and courier deliveries in an efficient and timely manner, as well as ensuring outgoing mail is posted daily.
• Ensure all applicable communication is shared as required.
• Reporting as required.
• Maintain employee uniform contract and supply process.
• Maintain training and employee qualification documentation.
• Coordinate meals for plant guests as required by management

Other

•       Other duties as assigned.
•       Follow and role model adherence to company policies and procedures.
•       Adhere to all applicable legal regulations.

• Microsoft Office
• Basic Office operation skills
• Strong interpersonal skills
• Organization
• Customer service orientation
• Experience with internal employee investigations
• Strong verbal and written communication skills
• High level of confidentiality required.
• Ability to work independently and in teams.
• Work effectively under pressure
• High School diploma or GED
• 2-4 years related experience