Partnerships Coordinator

About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.  

Required Documents to Apply:

The Partnerships Coordinator is a dynamic and integral part of the Art Bridges team, responsible for supporting the development and management of partnerships that advance the organization's mission to expand access to American art. This administrative role involves administrative and project coordination tasks, including liaising with partners, organizing meetings, and assisting with the implementation of partnership projects. The Partnerships Coordinator will work closely with the Partnership Development Manager, the Director of Partnership, and other staff to ensure the successful execution of partnership strategies and initiatives.

Job Description:

Position Title: Partnerships Coordinator

Reporting to: Partnership Development Manager

Location: Bentonville, AR

FLSA Classification: Non-Exempt

About the Position

The Partnerships Coordinator, a new role, is a dynamic and integral part of the Art Bridges team, responsible for supporting the development and management of partnerships that advance the organization's mission to expand access to American art. This role involves administrative and project coordination tasks, including liaising with partners, organizing meetings, and assisting with the implementation of partnership projects. The Partnerships Coordinator will work closely with the Partnership Development Manager, the Director of Partnership, and other staff to ensure the successful execution of partnership strategies and initiatives.

Responsibilities

• Assist in the development, maintenance, and documentation of new and ongoing Art Bridges partnerships.
• Coordinate logistics for partnership meetings, events, and collaborative projects: maintaining reference reports, preparing agendas, and documenting action items.
• Communicate regularly with partners to ensure alignment and progress on joint initiatives as a first point of contact for routine inquiries, scheduling, and referrals.
• Support the Director of Partnership in tracking and evaluating partnership activities and outcomes.
• Prepare reports, team briefings, and presentations on partnership activities for internal and external stakeholders.
• Assist with research and identification of potential new partners.
• Help manage, update, and report on partnership records in CRM system, “Friday,” the Art Bridges Salesforce instance.
• Draft preparatory materials and itineraries for staff engaged in partner outreach across all program areas and teams.
• Provide general administrative support to the Partnerships team.

Attributes that Support Your Success

• Strong organizational and coordination skills with attention to detail; ability to manage large volumes of data with consistency and accuracy.
• Excellent communication skills, both written and verbal.
• Ability to work effectively in a team and independently.
• Enthusiasm for working in a dynamic, fast-paced environment.
• Flexible and adaptable, with a problem-solving mindset.

Qualifications and Skills

• Bachelor’s degree in a related field or equivalent experience, e.g., Art History, Public Administration, Business, and Museum Studies.
• 1-3 years of experience in an administrative, coordinator, or similar role, preferably in the arts, nonprofit, or cultural sector.
• Proficiency in Microsoft 365 and experience with CRM systems.
• Strong time management skills and ability to manage multiple tasks simultaneously.
• Interest in the museum field, with enthusiasm to learn about organizations of all sizes, types, and locations. Previous experience working with museums or cultural institutions preferred but not required.

Work Schedule

This is a full-time, Monday to Friday, in person role. Our Flexible Work Policy allows an option to work one day per week from home between Tuesday and Thursday. Occasional evening or weekend work may be required.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: Occasionally, while performing the duties of this job, the employee is required to travel independently, regionally, and in communities served. This position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching for filing, and physical stamina to lift a minimum of 25 pounds to a height of at least three feet for art materials storage and preparation and as appropriate for the demands of the office. Visual acuity to review written materials is required for this job.

Work environment: Work will be performed in an office environment, museum spaces, and in communities served. Occasional evening and weekend hours may be required. The noise level in the office is usually low to moderate.

Art Bridges and DEAI
At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions made within our organization. We support our colleagues and partners in learning and growing together to make this important work part of our daily lives.

Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants including women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where
we operate.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.