Office Manager (part-time)

JOB PURPOSE

Do you want to be part of our clinic-based agency that focuses on quality care? ABA Works provides ABA (behavior therapy) services to children & adults; group parent training, and social skills training. We effectively treat learners diagnosed with ASD (Autism) and related disorders.

The Office Manager's duties will be performed virtually for the first 30-90 days and then will transition to in person in the office (4-5 days per week with potential for 1 day to continue working virtually). 25% will involve scheduling, and the other 75% will be scheduling management and office management, including basic HR.

JOB PURPOSE:

The main responsibilities of the Office Manager are:

• Proactive management of the 2-4 administrators and the organization of the clinic
• HR responsibilities (recruitment, hiring, onboarding)
• Expansion of revenue
• Administrative responsibilities.

OTHER RESPONSIBILITIES:

• Reporting office progress to senior management and working with them to improve office operations and procedures
• Trains and assigns tasks to an administrative assistant, scheduling coordinators as needed
• Suggests solutions for improved efficiency in office workflow
• Engages in proactive management: Identifies what is needed on a macro level for the company; structures the course of the week with the team; assigns tasks and follows up with the team including time management and accurate completion of the task
• Social media engagement
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications
• Participate actively in the planning and execution of company events
• Ensure filing systems are maintained and current
• Ensure the top performance of office staff by providing them with adequate coaching and guidance
• Allocate available resources to enable successful task performance
• Complete tasks, such as scheduling, when needed
• Determine current trends and provide a review to management to act on
• Perform review and analysis of special projects and keep the management properly informed

MINIMUM QUALIFICATIONS:

• Documented experience as an administrator
• Documented experience in basic Human Resource tasks
• Documented experience coordinating or managing administrative staff
• Bachelors’ degree preferred
• Be familiar with the greater Los Angeles, Long Beach, and surrounding areas
• Computer savvy with access to own home office (as needed): computer or laptop, printer, smartphone, and have fast and reliable internet
• Strong aptitude for learning new web-based systems
• Well organized and punctual, able to maintain multiple projects simultaneously, strategically prioritize own work
• Excellent Customer service
• Excellent verbal and written communication skills
• Self-management
• Proactive with a strong work ethic

WE OFFER:

• Health benefits: Medical, Vision, Dental (30 Hours)
• 401-K Retirement Plan
• Paid Sick Time (per California mandate)
• Option to work 1 day per week via telehealth
• Accrued Vacation Benefits with incremental increase each year
• Cell phone reimbursement (FT)
• Company laptop (FT)
• CEU reimbursement
• Travel Time Pay and Mileage Reimbursement
• Referral bonus ($500)
• Performance based bonus
• Liability insurance
• Perks Discounts Website to over 30,000 companies
• Career advancement opportunities

WORKING CONDITIONS

The position will be performed 5 days in the office in Lomita. Telecommuting (1 day) is an option

Flexibility is important. Overtime will be paid according to FLSA regulations.

TO APPLY:

All applicants should send their cover letter and resume.

ABA Works is an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship,

Job Type: Part-time

Pay: $20.26 - $28.29 per hour

Expected hours: 20 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 4 hour shift
• Monday to Friday

Experience:

• scheduling: 1 year (Required)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $20 - $28